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Executive Administrative Coordinator

2 months ago

Helena, Montana, United States State of Montana Full time

Position Summary:

This role is essential for the efficient operation of the division, focusing on providing comprehensive administrative and office management support. Responsibilities encompass a range of tasks including reception duties, business communication, maintenance of supplies and equipment, event planning, travel coordination, mail handling, and various other support activities. The individual in this position will facilitate support services crucial for the ongoing operations and initiatives of the program.

Key Responsibilities:

  • Oversee daily office operations
  • Manage business communications effectively
  • Maintain accurate records
  • Assist with bookkeeping and basic accounting tasks
  • Conduct reconciliation processes
  • Understand and apply travel regulations
  • Adhere to purchasing rules and regulations
  • Support department operations
  • Uphold customer service standards
  • Engage in research and analysis
  • Exhibit accuracy and attention to detail
  • Resolve conflicts and provide exceptional customer service
  • Utilize Microsoft programs and other database applications
  • Communicate effectively in written, verbal, and interpersonal formats

Ideal Candidate Profile:

The successful candidate will demonstrate:

  • Self-motivation and the ability to follow instructions
  • Timely and effective customer service
  • Capability to manage multiple priorities under tight deadlines
  • Strong organizational skills for handling various tasks
  • Meticulous attention to detail

Working Environment:

  • Work hours may occasionally exceed 40 hours, including weekends
  • Office-based environment
  • Minimal lifting required, generally under 15 pounds
  • Some travel may be necessary; a valid driver's license is required

Application Process:

To be considered for this position, please apply through the designated online application process.

Remote Work Policy: This position does not qualify for telework.

Training Assignment: The agency may implement a training assignment, with potential compensation below the established base pay. Details regarding the training assignment will be provided in writing upon hire.