Administrative Support Supervisor
5 days ago
Are you a detail-oriented and organized individual with excellent communication skills? We are seeking an Administrative Support Supervisor to join our team at the Montana Department of Public Health and Human Services (DPHHS).
About the RoleThis position will provide administrative support to the regional office and county offices within the region. The successful candidate will be responsible for managing regional support operations, including office/telephone coverage, purchasing, expenses, case filing system, and monitoring and maintaining office supplies and equipment.
Key Responsibilities- Ensure fiscal documentation and database entries in the Child Adult Protective Services (CAPS) and Purchasing, Entry, Receiving, Query (PERQS) systems are accurate, complete, and timely.
- Provide CAPS expertise and support to field staff and the regional administrator.
- Act as an executive assistant to the regional manager and supervise eight administrative support personnel throughout the region.
At DPHHS, we are committed to serving Montanans in their communities to improve and protect the health, safety, and well-being. As a member of our team, you will have the opportunity to perform meaningful work in public service to our state and its residents.
What We OfferWe offer a comprehensive benefits package, including healthcare coverage, retirement plans, paid vacation, sick leave, and holidays. You will also have the opportunity to participate in the Public Service Loan Forgiveness (PSLF) program.
QualificationsTo be successful in this role, you will need:
- Knowledge of State and Division purchasing and requisition policies.
- Knowledge of division-specific purchasing and payment systems (CAPS, PERQS).
- Ability to foster collaboration and provide effective supervision.
- Ability to stay on task with numerous interruptions on a daily basis.
Meet the minimum qualifications:
- Two years college or vocational training in business administration, accounting, finance, office administration, human resources, or directly related field.
- One-year supervisory experience.
- One to two years directly related work experience.
Other combinations of education and experience may be considered on a case-by-case basis.
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