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Administrative Support Supervisor

2 months ago

Missoula, Montana, United States State of Montana Full time
Administrative Support Supervisor

This position serves as the administrative support supervisor for the regional office and all county offices within the region. The successful candidate will manage regional support operations, including office/telephone coverage, purchasing, expenses, case filing system, and monitoring and maintaining office supplies and equipment, regional vehicles, cell phones, and office space needs.

Key Responsibilities
  • Ensure fiscal documentation and database entries in the Child Adult Protective Services (CAPS) and Purchasing, Entry, Receiving, Query (PERQS) systems are accurate, complete, and timely.
  • Provide CAPS expertise and support to field staff and the regional administrator.
  • Act as an executive assistant to the regional manager and supervise eight administrative support personnel throughout the region.
Why Work for the State of Montana

The State of Montana offers a comprehensive benefits package, including healthcare coverage, retirement plans, paid vacation, sick leave, and holidays. Additionally, the State of Montana is a leader in public service, providing opportunities for advancement and professional growth.

Qualifications
  • Knowledge of State and Division purchasing and requisition policies.
  • Knowledge of division-specific purchasing and payment systems (CAPS, PERQS).
  • Ability to foster collaboration and provide effective supervision.
  • Ability to stay on task with numerous interruptions on a daily basis.
  • Meet minimum qualifications:
    • Two years college or vocational training in business administration, accounting, finance, office administration, human resources, or directly related field.
    • One-year supervisory experience.
    • One to two years directly related work experience.