Prison Education Financial Aid Specialist

3 weeks ago

Wilmington, Ohio, United States Wilmington College Full time
Financial Aid Coordinator Job Summary

Wilmington College is seeking a highly motivated and detail-oriented Financial Aid Coordinator to join our team. This full-time, 12-month administrative position will provide counseling, processing, and support services to students seeking financial aid assistance while incarcerated in an Ohio correctional facility and enrolled in our Prison Education Program (PEP).

Key Responsibilities
  • Provide financial aid counseling to incarcerated students and manage the completion of the FAFSA at Lebanon Correctional Institution, Warren Correctional Institution, and Dayton Correctional Institution.
  • Operate the U.S. Department of Education's Electronic Data Exchange (EDE) software system to import FAFSA data files.
  • Extract Pell Grant and Loan History reports from the National Student Loan Data Systems (NSLDS) as well as COD borrowing reports for the awarding of financial aid funds.
  • Determine financial aid eligibility, review supporting documentation, upload documents into students' financial aid portal, and award federal, state, and institutional aid funds to students in accordance with federal, state, and institutional policies.
  • Perform federal verification of student aid application data and resolve C-code flags and conflicting information discrepancies in accordance with federal, state, and institutional policies.
  • Monitor financial aid awards for compliance and adjust awards as necessary to prevent over awards.
  • Run billing batch export on financial aid funds that need posted to student accounts.
  • Generate financial aid offer notifications, College Financing plans, and information request notifications, and FAFSA application reminders to students.
  • Manage the Federal Pell Grant Program, including verification of eligibility, biweekly submission of origination and disbursement records, problem-solving errors or other delays with reporting, releasing funds for disbursement, biweekly reconciliation of funds between Jenzabar JFA, COD, and with the Business Office, and verifying the completion of the annual closeout process in compliance with federal regulations.
  • Evaluate the legitimacy of financial aid appeals due to special circumstances.
  • Complete all Return to Title IV (R2T4) calculations in a timely manner, ensuring the return of unearned funding, and sending required communication to students and Student Accounts office.
  • Assist with testing the accuracy of the annual financial aid packaging policy and table setup needed to award financial aid.
  • Evaluate, establish, implement, and document policies and procedures that reflect institutional or regulatory changes related to areas of responsibility.
  • Produce reports as needed.
  • Attend annual conferences and/or webinars to stay current with the rules and regulations of financial aid.
  • Ensure that all regulations and policies of ED, ODHE, The Department of Rehabilitation and Corrections, and Wilmington College are followed.
  • Work with State of Ohio aid programs if they are relevant to the prison program.

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