Assistant to the Vice Chancellor
3 weeks ago
We are seeking a highly skilled and organized individual to serve as the Assistant to the Vice Chancellor at the University of California - Santa Barbara. This role will provide administrative support to the Vice Chancellor and the Office of the Vice Chancellor, ensuring the smooth operation of the office and the successful execution of various projects and initiatives.
Key Responsibilities- Provide administrative support to the Vice Chancellor, including managing the Vice Chancellor's calendar, coordinating high-profile meetings and events, and handling travel and entertainment arrangements.
- Assist with research and analysis of high-level reports and data, applying organizational policies and procedures to address administrative issues.
- Serve as a primary contact for sensitive and confidential matters, engaging with a diverse range of stakeholders, including the Chancellor, senior officers, faculty, staff, and external agencies.
- Manage the Vice Chancellor's conference room, ensuring its availability for the Vice Chancellor and office staff while making it accessible to others.
- Coordinate and prepare appointment letters for the Vice Chancellor and other senior administrators.
- Perform special duties and management assignments as designated by the Executive Assistant and/or the Vice Chancellor.
- Proficient in communication and interpersonal skills to communicate effectively with diverse groups at all levels, both verbally and in writing.
- Ability to work independently and be flexible while performing a wide range of tasks concurrently and effectively.
- Strong organization and planning skills and the ability to multitask and prioritize with demanding deadlines.
- Proficient in Microsoft Office Suite, Espresso Suite, Gateway, database systems, email and calendaring software.
- Ability to interpret local and system-wide policies and procedures.
- Exceptional skills in customer service, including working with a variety of constituents.
- Ability to use sound judgment and discretion in responding to issues and concerns and maintain confidentiality.
- Satisfactory criminal history background check.
- UCSB is a Tobacco-Free environment.
-
Assistant to the Vice Chancellor
4 weeks ago
Santa Barbara, California, United States University of California - Santa Barbara Full timeJob SummaryWe are seeking a highly skilled and organized individual to serve as the Assistant to the Vice Chancellor at the University of California - Santa Barbara. This role requires exceptional analytical and problem-solving skills, as well as the ability to work independently and as part of a team.Key ResponsibilitiesProvide analytical support to the...
-
Executive Support Specialist
1 month ago
Santa Barbara, California, United States University of California - Santa Barbara Full timeJob SummaryWe are seeking a highly skilled and experienced Administrative Assistant to provide exceptional support to the Vice Chancellor at the University of California - Santa Barbara.Key ResponsibilitiesProvide administrative support to the Vice Chancellor, including managing calendars, coordinating meetings and events, and handling travel...
-
Senior Human Resources Business Partner
2 days ago
Santa Barbara, California, United States University of California, Santa Barbara Full timeJob SummaryAs a Senior Human Resources Business Partner, you will provide leadership, guidance, and analysis in the management of personnel issues on behalf of the Director of Facilities Management, Director of Campus Design & Construction Services, Director of Environmental Health & Safety, and the Associate Vice Chancellor.Key ResponsibilitiesPlan,...
-
Internal Communications Manager
3 weeks ago
Santa Barbara, California, United States University of California, Santa Barbara Full timeJob Title: Manager of Internal CommunicationsJoin the University of California, Santa Barbara team as a Manager of Internal Communications. This role is responsible for developing and implementing strategic internal communications plans to engage and inform staff and faculty across the campus.About the Role:This is a key position in the Office of Public...
-
Executive Assistant to Senior Leadership
2 weeks ago
Santa Barbara, California, United States Zobility Full timeJob Summary:We are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at Zobility. As an integral part of our Leadership Team, you will provide exceptional administrative support to our Vice President of SIM, ensuring seamless calendar management, scheduling, and coordination of internal and external communications,...
-
Executive Assistant to the Vice Chairman
3 days ago
Santa Monica, California, United States Lionsgate Full timeJob SummaryWe are seeking a highly motivated and detail-oriented Executive Assistant to support the Vice Chairman at Lionsgate. The ideal candidate will possess strong interpersonal skills, be able to multitask, and prioritize tasks in a fast-paced environment. Key ResponsibilitiesFacilitate all communications for the Vice Chairman's office Manage projects...
-
VP of Operations
3 weeks ago
Santa Barbara, California, United States The Military Veteran Full timeExecutive SummaryThe Opportunity: Vice President of Operations for a Private Equity Operating CompanyLocation: Santa Barbara, CACompany Overview:TheMilVet is partnered with PE clients who are consolidating fragmented industries across America. These are industries that have no national presence or brands that dominate the market. Our PE partners create value...
-
Administrative Support Specialist
4 weeks ago
Santa Barbara, California, United States APR Consulting Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to a high-level Vice President. The ideal candidate will have excellent communication skills, be able to multitask, and have a strong ability to maintain confidentiality.Key Responsibilities:Provide...
-
Divisional Finance Director
3 weeks ago
Santa Cruz, California, United States University of California, Santa Cruz Full timeAbout the RoleWe are seeking a highly skilled and experienced Divisional Finance Director to join our team at the University of California, Santa Cruz. As a key member of the Chancellor's Office, you will play a critical role in guiding the financial and budgetary management of the Division of Social Sciences.Key ResponsibilitiesDevelop and implement...
-
Medical Office Assistant
3 weeks ago
Santa Barbara, California, United States The Spine and Orthopedic Center Full timeJob OpportunityWe are seeking a highly organized and detail-oriented Medical Office Assistant to join our team at The Spine and Orthopedic Center. As a Medical Office Assistant, you will play a vital role in ensuring the smooth operation of our orthopedic office. Your primary responsibilities will include:Rooming patients and preparing them for...
-
Medical Scribe Assistant
3 days ago
Santa Barbara, California, United States The Spine and Orthopedic Center Full timeJob Title: Medical ScribeJob Summary:The Spine and Orthopedic Center is seeking a highly skilled Medical Scribe to join our team. As a Medical Scribe, you will play a crucial role in assisting our physicians in documenting patient information, ensuring accurate and timely reporting, and contributing to the overall efficiency of our practice.Key...
-
Medical Scribe Assistant
4 weeks ago
Santa Barbara, California, United States The Spine and Orthopedic Center Full timeJob Title: Medical ScribeJob Summary:The Spine and Orthopedic Center is seeking a highly skilled Medical Scribe to join our team. As a Medical Scribe, you will play a crucial role in assisting our physicians in documenting patient information, ensuring accurate and timely records.Key Responsibilities:Obtain initial patient information and assist providers in...
-
Medical Office Assistant/Float
3 days ago
Santa Barbara, California, United States The Spine and Orthopedic Center Full timeJob OpportunityWe are seeking a highly organized and detail-oriented Medical Office Assistant/Float to join our team at The Spine and Orthopedic Center. As a key member of our office staff, you will be responsible for rooming patients, fielding authorization calls, scheduling appointments, collecting labs, and preparing charts and patient paperwork. You will...
-
Back Office Medical Assistant/ Float
3 days ago
Santa Barbara, California, United States The Spine and Orthopedic Center Full timeJob OpportunityWe are seeking a highly organized and detail-oriented Back Office Medical Assistant/ Float to join our team at The Spine and Orthopedic Center. As a key member of our office staff, you will be responsible for providing exceptional patient care and support to our providers and patients. Responsibilities: * Room patients and prepare them for...
-
Administrative Assistant
3 days ago
Santa Barbara, California, United States The Santa Barbara & Ventura Colleges of Law Full timeJob Title: Administrative Assistant - Faculty Support Job Summary: We are seeking an organized and detail-oriented Administrative Assistant to provide support to our faculty members in the JD Program. Key Responsibilities: * Assist faculty members with various administrative tasks, including navigating learning management systems, updating syllabi, and...
-
Executive Director of Development
2 weeks ago
Santa Barbara, California, United States EPIP Full timeAbout UsSanta Barbara Foundation (SBF) is a leading community foundation dedicated to enriching the lives of people in Santa Barbara County through philanthropy and community involvement. Established in 1928, SBF has a rich history of supporting local causes and fostering partnerships for positive change.About the PositionWe seek an experienced leader to...
-
Administrative Assistant
2 days ago
Santa Barbara, California, United States The Santa Barbara & Ventura Colleges of Law Full timeJob Title: Administrative Assistant - Faculty Support Job Summary: We are seeking an organized and detail-oriented Administrative Assistant to support the Faculty Support team. Key Responsibilities: * Assist with various administrative duties and tasks assigned by the direct supervisor * Navigate Learning Management Systems, including reviewing, revising,...
-
Executive Assistant
4 weeks ago
Santa Clara, California, United States NetApp Full timeAbout NetAppNetApp is a leading provider of intelligent data infrastructure solutions, empowering customers to turn data into opportunity. Our team is dedicated to delivering innovative solutions that help customers achieve their goals.Job SummaryWe are seeking an experienced Executive Assistant to provide high-level administrative support to our Senior Vice...
-
Vice President of Resource Development
2 days ago
Santa Rosa, California, United States Boys And Girls Clubs of Sonoma-Marin Full timeJob SummaryThe Vice President of Resource Development will serve as the lead fundraising officer, responsible for raising $5 million in annual operating support, $15M in capital support, and growing the overall donor portfolio for the organization.Key ResponsibilitiesProvide exceptional leadership and management coordination for individual and institutional...
-
Administrative Assistant II
4 weeks ago
Santa Clara, California, United States Abbott Laboratories company Full timeAbout Abbott LaboratoriesAbbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines.Job SummaryWe are seeking an Administrative...