Administrative Assistant

13 hours ago


SaintBrieuc, Bretagne, United States George Mason University Full time
About the Department

The Department of Atmospheric, Oceanic and Earth Sciences at George Mason University is seeking a part-time Administrative Assistant to provide general administrative support to the Department Chair, Associate Chair, and Faculty. The successful candidate will be responsible for developing and maintaining effective customer service processes, preparing and submitting journal vouchers, tracking and collecting materials, and maintaining working knowledge of university programs and procedures.

Responsibilities
  • Provide exceptional customer service to students, faculty, and staff
  • Prepare and submit journal vouchers to move costs to appropriate accounts
  • Track and collect materials, update databases and lists, and maintain accurate records
  • Maintain working knowledge of university programs, processes, and procedures
  • Ensure compliance with state and Mason regulations, procedures, and timelines
  • Process direct expenditures, including travel, food and beverage, and check requests
  • Manage equipment for the department, including inventory, receipt, and surplus
  • Coordinate travel for external visitors
  • Cross-train responsibilities to ensure effective office continuity
  • Assist with reconciling department funds
  • Assist with web-design and website management, as well as social media management
Requirements
  • High School diploma or equivalent and 1 year of experience in a comparable position
  • Knowledge of office procedures and current technology, including MS Office, Outlook, and web-based applications
  • Customer service, organizational, and communication skills
  • Ability to work independently and in a team, including working with diverse populations
Preferred Qualifications
  • Associate degree or 1 year of experience in a comparable position
  • Web-design and website management experience, as well as social media accounts management
How to Apply

To apply, please visit the George Mason University website and submit the online application, including three professional references with contact information, and provide a resume and cover letter.



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