Front Office Coordinator

2 weeks ago

Melbourne, Florida, United States Coleman Worldwide Moving Full time

The Front Office Coordinator will play a crucial role in ensuring the smooth functioning of daily office activities, managing incoming communications, and handling mail distribution. The compensation range for this position is $14-$15/hr based on experience.

Key Responsibilities:

  • Sort and manage all incoming correspondence, including mail, faxes, and emails directed to the office.
  • Respond to inquiries from the corporate office or other departments.
  • Retrieve and organize claims and documents received via mail from clients or other departments, distributing them as necessary.
  • Print and arrange all documents obtained from email communications.
  • Monitor incoming mail and distribute it appropriately.
  • Assist in gathering timecard data and collaborate with other staff to address payroll concerns.
  • Handle all incoming phone calls and direct them to the appropriate personnel.
  • Welcome and assist all visitors entering the front office.

Required Skills and Qualifications:

  • Familiarity with company software.
  • Strong interpersonal communication skills.
  • Excellent organizational abilities.
  • Capability to manage multiple tasks simultaneously.

Education and Experience Requirements:

  • High School diploma or GED is mandatory.

Employee Benefits at Coleman Worldwide Moving:

  • Eligible for 40 hours of vacation pay after one year of employment.
  • Access to a variety of voluntary health benefits, including but not limited to health, dental, vision, and 401k plans.
  • Six paid holidays after 90 days for full-time employees.
  • Referral bonus programs available.

Coleman Worldwide Moving (and its affiliated companies) is committed to being an equal opportunity and affirmative action employer. We uphold a policy that prohibits discrimination or harassment based on race, color, religion, national origin, ancestry, sex, age, marital status, familial status, pregnancy, genetic information, sexual orientation, disability, veteran status, or any other protected status. Our commitment to equal employment opportunity, human dignity, and cultural diversity applies to all personnel matters, including compensation, benefits, transfers, training, education, and social and recreational programs.

We encourage candidates to submit applications that align with our review periods for consideration.

Be part of a company with over a century of success and continued growth.

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