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Office Coordinator

2 months ago

Melbourne, Florida, United States Orion180 Full time
Position Overview

Orion180 stands as a leading provider of insurance solutions, utilizing advanced technology and a committed workforce to enhance value for clients, independent agents, and business partners. Our vision is to establish ourselves as the foremost provider of insurance solutions globally. We aim to deliver an outstanding insurance experience through innovative technology, exceptional customer service, and a diverse range of product offerings.

Located in a prime area, Orion180 offers a vibrant work environment with access to various amenities and proximity to major urban centers.

At Orion180, we cultivate a culture of achievement grounded in our core principles: Do MORE, Be MORE, and Give MORE. Our technological innovations empower us to do MORE, while our commitment to service excellence allows us to give MORE and ensure top-tier customer care. Our cultural innovations create an atmosphere that inspires us to be MORE, enabling our clients to Expect MORE.

Key Responsibilities

This role is essential in facilitating effective communication across various departments and supporting the overall operations of the organization. The successful candidate will:

  • Provide comprehensive administrative assistance to promote efficient office functions.
  • Organize and maintain digital filing systems.
  • Handle incoming calls and route them to the appropriate team members.
  • Coordinate meeting schedules.
  • Respond to electronic communications and inquiries.
  • Manage calendars for senior personnel, including travel arrangements.
  • Draft and revise correspondence, reports, and other documentation.
  • Update and maintain databases and spreadsheets.
  • Prepare agendas and record minutes for meetings.
  • Oversee logistics for meetings, including room arrangements and catering services.
  • Utilize word processing and presentation software for document creation and editing.
  • Conduct research as needed and compile information for reports or presentations.
  • Collaborate with colleagues and provide support across departments as required.
  • Handle sensitive information with confidentiality and adhere to privacy regulations.
  • Meet deadlines and adapt to shifting priorities.
  • Project a positive and professional image of the organization.
  • Perform additional duties as assigned.
Qualifications
  • High school diploma or equivalent is required.
  • A minimum of 3 years of experience in an administrative support role within a client-focused environment.
  • Previous experience in the insurance sector is preferred.
  • Dependable and punctual.
  • Strong organizational and time management abilities.
  • Capability to manage multiple tasks simultaneously.
  • Proficiency in Microsoft Office Suite.
  • Exhibit a positive demeanor; friendly and engaging in all interactions.
  • Business casual attire is expected.
Work Environment

The office setting is generally quiet and climate-controlled, with occasional variations in noise or temperature due to various factors. Employees are expected to adhere to their assigned work schedules and may need to extend their hours based on organizational needs.

Orion180 is committed to providing equal employment opportunities without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status, and will not discriminate based on disability.