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Office Coordinator

2 months ago

Torrance, California, United States Corps Team Full time

Corps Team is currently looking for a skilled Office Coordinator to join our dynamic team. This role is essential in providing comprehensive administrative support within our organization.

Position Overview

The Office Coordinator is responsible for delivering advanced administrative and clerical assistance. The ideal candidate will possess a minimum of one to two years of experience in a high-energy office setting. A solid understanding of standard office protocols, effective communication skills, and the ability to resolve intermediate-level challenges are essential for success in this role.

Key Responsibilities

  • Organizing and coordinating meeting logistics, including travel arrangements.
  • Managing calendars for meetings and events for team members.
  • Preparing presentation materials and ensuring all necessary equipment is available.
  • Drafting and producing documents while maintaining relevant databases.
  • Updating and managing departmental web content.
  • Conducting independent research and summarizing data for reports.
  • Assisting with budget management, processing expense reports, and maintaining filing systems.
  • Handling phone inquiries, routing calls, and greeting visitors professionally.
  • Prioritizing and screening incoming communications effectively.
  • Ordering supplies and monitoring inventory levels.
  • Resolving routine issues based on established procedures.
  • Responding to inquiries regarding departmental policies and procedures.
  • Typing and proofreading documents prepared by others.
  • Creating and maintaining standard reports, charts, and databases.
  • Managing confidential information with discretion.

Qualifications

  • High School diploma or equivalent preferred.
  • One to two years of experience in administrative support preferred.
  • Proficient in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
  • Familiarity with office administrative practices and procedures.
  • Ability to meet deadlines and manage time effectively.
  • Strong analytical and problem-solving skills.
  • Excellent verbal and written communication abilities.
  • Proficient in dealing with the public both in person and over the phone.
  • Willingness to assist in other departments as needed.
  • Proven ability to manage multiple tasks in a fast-paced environment with attention to detail.
  • Professional demeanor and proactive approach to process improvement.
  • Strong organizational skills and sound judgment.

Compensation: $16.10 - $20.80 per hour