Administrative Support Specialist

3 weeks ago


Raleigh, North Carolina, United States Precision Medicine Group Full time
About the Role

The Executive Assistant is a critical member of the Precision Medicine Group team, providing high-level administrative support to the C-Suite and other senior staff. This role requires a high degree of discretion, excellent organizational skills, and the ability to handle sensitive and confidential information.

Key Responsibilities
  • Calendar Management: Maintain the executive calendars, ensuring seamless coordination of meetings, appointments, and travel arrangements.
  • Meeting Logistics: Plan, coordinate, and execute meetings, conferences, and other events, including preparation of meeting materials and agendas.
  • Communication and Correspondence: Handle internal and external communication, including email, phone calls, and correspondence with clients and stakeholders.
  • Document Management: Develop, edit, and revise documents, presentations, and reports, ensuring accuracy and attention to detail.
  • Travel Arrangements: Coordinate complex travel itineraries, including flights, hotels, and transportation.
  • Expense Reporting: Prepare and submit accurate expense reports, ensuring compliance with company policies.
  • Project Support: Provide administrative support for projects, including research, data entry, and document preparation.
  • Team Collaboration: Work closely with the Executive Team, providing backup assistance and support as needed.
Requirements
  • Education: Bachelor's degree or equivalent experience.
  • Experience: At least 5 years of related work experience.
  • Skills: Proficient in MS Office (Word, Outlook, Excel, PowerPoint), excellent communication and organizational skills, and ability to handle confidential information.
  • Language: Fluent in English, both written and spoken.
  • Travel: Occasional travel (


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