Administrative Coordinator

5 days ago

Cincinnati, Ohio, United States ACL Digital Full time
Job Description:

We are seeking a highly organized and detail-oriented Administrative Assistant to provide general and executive-level administrative support to our Real Estate Department. The ideal candidate will have experience in Retail Commercial Real Estate and Lease Administration, with strong interpersonal skills and the ability to collaborate with others.

Key Responsibilities:

  • Provide administrative support to the Real Estate Department, including file management, word processing, and coordinating intra-office and external correspondence.
  • Document management through organization, tracking, and monitoring original, hard, and digital file repositories.
  • Perform lease data audits through manual and automated data analysis and review against digital systems to ensure quality.
  • Interpret and abstract critical legal documents, terms, and clauses in accordance with project needs, legal requests, tasks, or needs.
  • Manage data input into Real Estate Management software and/or future property records database in accordance with the Company's data governance standards and protocols.
  • Collaborate with the Real Estate team and other departments following best practices and policies for lease administration.

Requirements:

  • Experience in Retail Commercial Real Estate and Lease Administration.
  • Strong interpersonal skills and experience collaborating with others.
  • Demonstrated ability to quickly learn and understand highly technical documents, concepts, and terms.
  • Proficient in Microsoft Office.
  • Strong oral and written communication skills; ability to create and present information.
  • Highly organized and proficient at multi-tasking.
  • Ability to work with internal/external customers and vendors in a professional manner.
  • Excellent initiative and follow-through skills.
  • Ability to handle sensitive information with a high degree of confidentiality.
  • Strong analytical and problem-solving skills.
  • Must be self-motivated and can be productive and efficient independently.

Preferred Qualifications:

  • Experience successfully providing technical and executive-level administrative support in a productive working environment.
  • Understanding of basic commercial real estate industry terminology.
  • Understanding of basic legal document types and terminology.
  • Experience working with real estate-related legal documents.
  • Experience working with legal contracts, understanding and interpreting legal clauses and critical dates.
  • Strong independent work ethic.
  • Strong attendance and on-time record.
  • Experience or strong adaptation to technology databases.

Top 3 Skills:

  • Retail/Commercial Real Estate
  • Lease Administration
  • Property Management

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