Executive Administrative Assistant

3 weeks ago

St Louis, Missouri, United States Golden Technology Full time
Job Title: Executive Administrative Assistant

We are seeking a highly skilled and experienced Executive Administrative Assistant to join our team at Golden Technology. As a key member of our executive team, you will provide exceptional administrative support to our executives, ensuring the smooth operation of our office and contributing to the success of our organization.

Key Responsibilities:
  • Provide high-level administrative support to executives, including calendar management, travel arrangements, and correspondence.
  • Manage day-to-day office responsibilities, including phone calls, file systems, and records management.
  • Develop and maintain positive relationships with executives, staff, and external stakeholders.
  • Prepare agendas for meetings and related functions.
  • Support the coordination of management functions across Finance.
  • Maintain a comprehensive understanding of department policies, procedures, and department members' methods of operation.
  • Follow-up and tracking of projects, programs, and performance measurements.
  • Initial review of budgetary information regarding expenditures.
  • Provide a budget analysis.
  • Learn, understand, and review and analysis of financial applications and reports.
  • Prepare materials for large mailings. Summarize, assemble, and compose factual reports, letters, and memos in accordance with established standards. Plan distribution.
  • Produce a variety of typed statistical and narrative reports; proofread and edit typed materials for accuracy of grammar, spelling, punctuation, and format.
  • Collect, organize records, and verify accuracy of data and information for reports; monitor and maintain records of financial transactions.
  • Coordinate Audit schedules, collect information to be provided to Auditors, upload all official and final financial reporting.
  • Manage time management/payroll system Executive Vice President, CFO's direct reports.
  • Receive and provide information to Agency management officials, Commissioners, and Agency personnel. Disseminate information to local state and federal officials and to members of the general public in person and over the telephone.
  • Interact with Agency officials, the Board of Commissioners, Agency employees, representatives of other organizations, local state and federal officials, and the general public concerning activities, schedules, and procedures.
  • Oversee projects as assigned from the Executive Vice President, CFO. Prioritize and manage time-sensitive projects.

Requirements:

  • Advanced MS Office skills, including Outlook, Word, Excel, and PowerPoint.
  • Minimum typing requirement of 50 wpm and 65 wpm preferred.
  • Project a highly professional, positive image compatible with the needs of Agency Executives and others.
  • Ability to develop and maintain positive and effective interactions and working relationships at all levels, including senior management, both verbally and in writing.
  • Skilled in the use of office equipment, such as computers, copying machines, telephones, and recording devices.
  • Experienced in establishing work priorities and meeting deadlines in a fast-paced, high-pressure environment.
  • Ability to establish procedures critical to timely deadlines.
  • Communicates effectively, both orally and in writing, handles complaints, and effectively deals with sensitive, confidential issues.
  • Interacts effectively with Agency management officials, Commissioners, Agency staff, and members of the general public.
  • Proven experience working well under pressure with a high degree of responsibility.
  • Must be able to multi-task and handle responsibilities for multiple departments.
  • Sets priorities independently.
  • Experienced in composing, proofreading, and editing written materials.
  • Finance experience is strongly preferred.

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