Executive Administrative Assistant, Operations Department
24 hours ago
Job Title: Executive Administrative Assistant, Operations
Job Summary:
The Saint Louis Public Schools is seeking an experienced Executive Administrative Assistant to provide high-level administrative support to the Chief Operations Officer. The ideal candidate will have a strong background in secretarial and administrative duties, with excellent communication and interpersonal skills.
Key Responsibilities:
- Provide administrative support to the Chief Operations Officer, including scheduling appointments, preparing reports, and coordinating meetings.
- Assist with the general administrative operations of the school district, including facilities, food and nutrition services, transportation, real estate, and safety and security divisions.
- Answer a multi-line telephone system, take messages, and route calls to the appropriate department.
- Contribute to ensuring the smooth and efficient operations of the office and the proper and timely completion of projects and activities.
- Provide administrative support to conferences, training, and inter-district meetings, including identifying participants, securing dates and locales, preparing and distributing communications, organizing materials and hospitality, and arranging presentation aids.
- Take notes, recollections, and minutes, and transcribe from meetings and formal proceedings.
- Compose correspondence for own or the Chief Operations Officer's signature, using knowledge of district policies and procedures.
- Maintain a variety of documents, files, and records (manual and computer) to provide up-to-date reference trails, availability of information as needed, and ensure confidentiality.
- Participate in meetings, workshops, and seminars to convey and/or gather information required to perform functions.
- Perform other duties as assigned.
Requirements:
- Minimum of five (5) years of progressive secretarial experience, including three (3) years in the equivalent capacity to an administrative assistant.
- Experience providing responsible office/clerical and administrative support in an operations, financial/facilities, or school-based environment is preferred.
- Associate or Bachelor's Degree in Business/related field (preferred).
Working Conditions and Environment:
- Work is routinely performed in a typical interior/office environment.
- Will be required to work cross-functionally between operations division offices as needed for the business needs of the district.
- Very limited or no exposure to physical risk.
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