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Administrative Assistant

2 months ago

Pittsburgh, Pennsylvania, United States Central Maintenance & Service Company Full time

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Central Maintenance & Service Company. As a key member of our administrative staff, you will be responsible for providing exceptional customer service, managing front desk operations, and supporting our HR department.

Key Responsibilities:

  • Front Desk Operations:
    • Welcoming and assisting visitors with a professional demeanor.
    • Managing the front desk area to ensure a welcoming environment.
    • Handling incoming and outgoing mail and packages.
  • Administrative Support:
    • Performing general office tasks, including data entry, filing, and managing office supplies.
    • Preparing and maintaining documents, reports, and correspondence as needed.
    • Assisting with special projects and other tasks assigned by management.
    • Maintaining office organization and cleanliness.
  • HR Support:
    • Assisting with the onboarding process for new employees.
    • Maintaining and updating employee records and files, ensuring accuracy and confidentiality.
    • Supporting HR with benefits administration and other employee-related inquiries.
    • Entering call offs and vacation requests into our internal database.

Requirements:

  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Proactive and independent with the ability to take initiative.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Experience with Microsoft Office Suite or related software.
  • Prior customer service, administrative, or phone experience preferred.
  • Multi-tasking skills.

Benefits:

  • $20/hour with year-end bonuses.
  • Health Benefits.
  • 401K Match.
  • Consistent Monday - Friday 8:30 am - 5:00 pm work schedule with no weekend work.
  • A position that encourages new ideas and ownership.
  • Paid holidays and 2 weeks' vacation.