Clinical Laboratory Coordinator

5 days ago

Seattle, Washington, United States University of Washington Full time
Job Title: Clinical Laboratory Coordinator

We are seeking a highly skilled Clinical Laboratory Coordinator to join our team at the University of Washington. As a key member of our Laboratory Medicine and Pathology department, you will play a critical role in ensuring the smooth operation of our clinical laboratory services.

Job Summary:

The Clinical Laboratory Coordinator will be responsible for performing critical tasks related to accessioning in Anatomic Pathology. This includes specimen pickup, receipt, logging, and registration for patients, as well as monitoring expected specimens and initiating follow-up for missing or delayed specimens. You will also be responsible for ensuring all necessary documentation for specimen accessioning is received and recorded, and for communicating and upholding standards for specimen receipt and accessioning with internal and external clients.

Responsibilities:
  • Receive specimens from outside the UW Medicine system and use appropriate software to develop and maintain records related to the intake of these specimens.
  • Retrieve specimens from designated locations, track and log them appropriately, and resolve errors in documentation per defined error-correction process.
  • Use pathology programs to accession specimens accurately and prepare specimens for next stages in clinical care process.
  • Monitor calls to the Accessioning and Gross Room areas and e-mails to the Path-Accessioners moderated list, and respond to all inquiries in a professional and appropriate manner.
  • Process Clinical Admin Requests for additional materials in a timely and efficient manner, and maintain accurate logs of these requests.
  • Monitor the Expected List for AP specimens and initiate appropriate triage and follow-up for specimens identified as missing or delayed.
  • Maintain accurate and consistent team communication, especially regarding work hand-offs and problem case resolution.
  • Act as subject matter expert for staff and physicians in other labs, departments, and external facilities regarding AP specimen submission, tracking, and accessioning standards and workflows.
Requirements:
  • Bachelor's degree in a related field, such as laboratory science or a related field.
  • 1-2 years of experience in a clinical laboratory setting, preferably in accessioning or a related role.
  • Excellent communication and organizational skills, with the ability to work effectively in a fast-paced environment.
  • Ability to maintain accurate and detailed records, and to troubleshoot and resolve issues in a timely manner.
  • Strong knowledge of laboratory information systems and software, including EPIC.
What We Offer:

The University of Washington offers a comprehensive benefits package, including medical, dental, and vision insurance, as well as a 401(k) plan and paid time off. We also offer a range of professional development opportunities, including training and education programs, and a commitment to diversity and inclusion.

We are an affirmative action and equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.

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