Work-Study Coordinator

6 days ago

Austin, Texas, United States Austin Community College Full time
Job Summary

This is an exciting opportunity to join the team at Austin Community College as an Administrative Assistant II in a Work-Study role. As a key member of our administrative staff, you will provide critical support to our programs and services, ensuring the smooth operation of our daily activities.

Key Responsibilities

  • Data Management: Gather, compile, and enter data, producing routine and specialized reports and documents; maintain files, records, logs, and other tracking systems.

  • Communication: Communicate program information and assist students or partner initiatives.

  • Customer Service: Respond to and/or direct inquiries in person or on the telephone; access and work with other staff to assist in resolving issues from students, employees, and the public.

  • Scheduling and Coordination: Maintain schedules, calendars, and appointments, which may include scheduling department meetings and events, issuing invitations, arranging for location and equipment, typing minutes, and preparing information packets.

  • Reporting and Budgeting: Compile and produce routine reports or documents; input budget figures, prepare requisitions, logs and tracks expenditures, takes payments, or issues invoices or bills.

  • Technical Support: Serve as a technical resource for computer hardware and software and other office equipment such as copiers and fax machines.

  • Special Projects: Assist with special projects such as scheduling rooms, compiling information packets, creating spreadsheets, charts, and graphs, and other projects.

  • Travel and Support: Travel to different locations for organizational meetings, or to provide support for special events or projects as needed.

  • Additional Duties: May assist instructors and students in a lab/classroom setting; participate in training and professional development opportunities; and perform additional duties as assigned based on department or work-study partner organization needs.

Requirements

  • Knowledge: Office procedures and practices; customer service techniques.

  • Skills: Maintaining confidentiality of work-related information and materials; establishing and maintaining effective working relationships; maintaining an established work schedule; effectively using interpersonal and communication skills; effectively using organizational and planning skills; entering data, maintaining files, and performing other clerical duties; and effectively customer-orientation when working with a diverse population.

  • Technology Skills: Use a variety of spreadsheet, word processing, database, and presentation software; may also use social media, work with desktop publishing, and update web pages.

Work Environment

  • Work Setting: Work is routinely performed in a standard office or similar environment. Remote options may be available depending on position needs.

  • Physical Requirements: Subject to standing, walking, sitting, bending, reaching, kneeling, pushing, and pulling; occasional lifting of objects up to 10 pounds.

  • Safety: Work safely and follow safety rules; report unsafe working conditions and behavior; take reasonable and prudent actions to prevent others from engaging in unsafe practices.

Pay and Benefits

Pay Rate: $23.00/hour

Number of Openings: 1

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