Office Management Assistant

2 days ago


Mesa, Arizona, United States JLL Full time

Job Summary

We are seeking a highly organized and detail-oriented Facility Operations Coordinator to join our team at JLL. As a key member of our facility management team, you will be responsible for providing general overall facility management services, including continuous monitoring of office facilities.

Key Responsibilities

  • Assist the Facility Management Team with tactical planning for the team's goals and objectives
  • Provide facility-specific assistance to the project management team as needed or requested
  • Manage and maintain small facility management tasks as assigned
  • Coordinate special events in support of clients or JLL
  • Provide support for meetings and conference room reservations as needed and directed
  • Assist with the coordination and scheduling of maintenance activities
  • Provide general overall facility management services, including continuous monitoring of office facilities
  • Act as an interface with clients, visitors, and guests
  • Ensure appropriate follow-up with customers
  • Provide direction/information to vendors, facilities staff, and service providers as required to ensure excellent coordination/execution of work within client environments with minimal disruption

Requirements

  • 2+ years' experience with facility or property administration
  • GED or high school diploma
  • Superior customer service skills and orientation
  • Must be proficient at Excel spreadsheets and have the capability of customizing administrative reports

Preferred Qualifications

  • Ability to plan and manage work under time constraints
  • Ability to multitask and work without direct supervision
  • Proficient in MS Office and possess strong written, verbal, and people skills
  • Strong organizational skills and collaborative style

Benefits

  • 401(k) plan with matching company contributions
  • Comprehensive medical, dental, and vision care
  • Paid parental leave at 100% of salary
  • Paid time off and company holidays
  • Flexible and remote work arrangements may be available


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