Office Management Assistant
2 days ago
Job Summary
We are seeking a highly organized and detail-oriented Facility Operations Coordinator to join our team at JLL. As a key member of our facility management team, you will be responsible for providing general overall facility management services, including continuous monitoring of office facilities.
Key Responsibilities
- Assist the Facility Management Team with tactical planning for the team's goals and objectives
- Provide facility-specific assistance to the project management team as needed or requested
- Manage and maintain small facility management tasks as assigned
- Coordinate special events in support of clients or JLL
- Provide support for meetings and conference room reservations as needed and directed
- Assist with the coordination and scheduling of maintenance activities
- Provide general overall facility management services, including continuous monitoring of office facilities
- Act as an interface with clients, visitors, and guests
- Ensure appropriate follow-up with customers
- Provide direction/information to vendors, facilities staff, and service providers as required to ensure excellent coordination/execution of work within client environments with minimal disruption
Requirements
- 2+ years' experience with facility or property administration
- GED or high school diploma
- Superior customer service skills and orientation
- Must be proficient at Excel spreadsheets and have the capability of customizing administrative reports
Preferred Qualifications
- Ability to plan and manage work under time constraints
- Ability to multitask and work without direct supervision
- Proficient in MS Office and possess strong written, verbal, and people skills
- Strong organizational skills and collaborative style
Benefits
- 401(k) plan with matching company contributions
- Comprehensive medical, dental, and vision care
- Paid parental leave at 100% of salary
- Paid time off and company holidays
- Flexible and remote work arrangements may be available
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