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Office Management Coordinator

2 months ago

Saddle River, New Jersey, United States Preventive Plus Full time
Job Overview

We are looking for a dedicated and proactive Office Coordinator to become a vital part of our team at Preventive Plus. This position involves providing comprehensive clerical and administrative assistance to ensure the office operates efficiently. The successful candidate will be responsible for a variety of tasks including managing phone communications, welcoming visitors, organizing schedules, and drafting correspondence.


Key Responsibilities
  • Establish, revise, and uphold essential office protocols
  • Develop and sustain an orderly filing system
  • Welcome and assist clients upon their arrival
  • Handle incoming calls and direct them to the correct personnel
  • Coordinate appointments and oversee calendar management
  • Facilitate meetings and accurately record minutes
  • Compose emails, memos, and letters, ensuring proper distribution
  • Conduct basic bookkeeping tasks
  • Contribute to the preparation of company reports
  • Address and resolve client inquiries with professionalism

Qualifications
  • High school diploma or GED is required; an Associate's degree or relevant administrative training is preferred
  • Prior experience as an Office Coordinator or in a comparable role
  • Basic understanding of bookkeeping principles
  • Familiarity with standard office machinery, including printers and fax machines
  • Strong computer skills, particularly in Microsoft Word, Outlook, and PowerPoint
  • Exceptional organizational abilities with strong time management skills and the capacity to prioritize tasks
  • Proficient in Microsoft products and eager to learn new technologies to enhance office operations