Executive Assistant
1 week ago
We are a trusted investment banking advisor to business owners and senior executives of leading private equity firms and public and privately held companies around the world.
Our services include mergers and acquisitions advisory, private funds and capital markets advisory, and valuation and fairness opinions.
As one tightly integrated team of professionals across 15 countries, we offer an unmatched perspective on the global private capital markets, backed by superb execution and a deep commitment to client success.
With extensive industry knowledge and relationships, timely market intelligence and strategic insights, we forge deep, productive client relationships that endure for decades.
Learn more at our website.
We encourage diversity of thought and create talent density by attracting, retaining and engaging high performers from all demographics, backgrounds and perspectives.
We value diversity, equity and inclusion as a catalyst to foster innovation and creative problem solving, access the best candidates and adapt to a highly dynamic, competitive environment.
We know that employing a diverse team and valuing the unique perspectives of our people allows us to better understand and serve the needs of our clients.
We are committed to creating a diverse environment and are proud to be an equal opportunity employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Job Responsibilities:
The Executive Assistant will be responsible for supporting a team of bankers and performing other administrative responsibilities in our San Francisco office.
The Executive Assistant should have relevant professional experience, be entrepreneurial, poised, and able to deal with many different people both inside as well as outside the firm.
We foster a cohesive and supportive work environment and encourage teamwork.
To be successful in this role, you will have exceptional organizational skills, be team focused, and have flexibility to best support each team member.
In addition, you will have a strong attention to detail, the ability to work professionally and efficiently in a deadline driven environment and the willingness to take ownership of tasks from beginning to end.
Regular working hours are 8:30 am to 5:00 pm with a 30-minute lunch break. Willingness and ability to work overtime is necessary.
Key Responsibilities:
- Provide both routine & non-routine administrative support to a team of M&A bankers
- Heavy calendar management
- Expense processing through Concur
- Coordinate international and domestic travel arrangements (e.g. flights, hotels and ground transportation) using Concur
- Print and bind presentation materials as necessary
- Enter Salesforce notes and maintain correct company tracking data
- Answer phone calls and direct to the appropriate person, or effectively deal with inquiries related to our company in general
- Become knowledgeable of our business, and understand a M&A acquisition deal process
- Provide administrative support to an active deal team throughout the M&A acquisition deal process
- Become proficient in Salesforce, in particular the deal tracker and its functionality, in order to perform tasks such as:
- Assist with entering contacts to add to marketing lists and Outlook contacts
- Research companies and contacts for active deals and post close marketing initiatives
- Work with deal team to track status of potential investors for deals
- Update marketing lists and Strategic Target Lists (STLs)
- Interact with professionals in our offices across the US and globally, as needed to organize conference calls, meetings, and the delivery of presentation materials
- Assist the Office Manager with logistics for full office events and recruiting activities
- Provide backup and vacation coverage support to other Administrative Team members in and outside the San Francisco office
- Other administrative duties as needed
Role Competencies:
Must be comfortable functioning in a role that requires a high degree of flexibility and adaptability, with a willingness to take on a wide range of responsibilities to support the office and a team of investment bankers
Ability to be accessible and friendly
Understand policies as they relate to building security and maintain a high level of security awareness for the reception area
Strong interpersonal skills with a focus on proactive communication and relationship building
Aptitude to work both independently as well as in collaborative team environments
A 'self-starter' with the ability to manage multiple, concurrent tasks and prioritize to meet deadlines
Proactive learning mindset to support continuous growth both personally and for the business
Ability to handle confidential information and sensitive issues with high level of discretion and tact
Strong written and verbal communication skills
Qualifications:
5-7 years' experience as an assistant or a similar role in a corporate environment
Bachelor's degree
Proficiency in Microsoft Office suite (knowledge of PowerPoint a plus)
Experience using Salesforce, Concur, preferred, but not required
Additional Information:
We are not currently hiring individuals for this position who now or in the future require sponsorship for employment visa status.
The salary range for this role is $36.05/hour to $48.07/hour.
This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting.
We may ultimately pay more or less than the posted range, and the range may be modified in the future.
This range is only applicable for jobs to be performed in California.
An employee's pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, revenue-based metrics, and business or organizational needs.
This job is also eligible for bonus pay.
We offer a comprehensive package of benefits to eligible employees.
You can apply for this role through LinkedIn or our Company Page, or through our Internal Jobs Board if you are a current employee.
Note:
No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable.
The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law.
Click here to view our Candidate Privacy Notice.
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