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Executive Assistant

1 month ago

Los Angeles, California, United States Wilshire Law Firm Full time
Job Opportunity

Wilshire Law Firm, a distinguished and award-winning legal practice, is seeking a highly skilled Executive Assistant to support our Partner in the Personal Injury department. As a key member of our team, you will play a vital role in ensuring the smooth operation of our office and providing exceptional support to our Partner.

Key Responsibilities:
  • Conserve executive time by reading, researching, and routing correspondence.
  • Draft letters and documents, collect and analyze information, and initiate telecommunications.
  • Maintain executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Prepare reports by collecting and analyzing information.
  • Process information as requested from records, email, and other related documents and summarize when needed.
  • Respond to and resolve administrative inquiries and questions.
  • Coordinate and schedule meetings and appointments with specific agendas.
Requirements:
  • Ability to maintain confidentiality.
  • Strong command of the logistics of office workflow.
  • Strong emotional intelligence and calming demeanor.
  • Superior verbal and written communication skills.
  • Proficient in Microsoft 365.
  • Excellent organizational skills and attention to detail.
  • At least three years of executive assistant experience.
  • Experience managing multiple calendars.
  • Willing to work some weekends and perform other related duties as assigned.
  • Must type at least 40 words per minute.
Benefits:
  • Opportunities for growth and advancement.
  • Varied Medical, Dental, and Vision plans.
  • Firm-paid Life and AD&D insurance.
  • Paid time off and paid holidays.
  • FSA, EAP, Pet Insurance.
  • 401k.

Wilshire Law Firm is an equal employment opportunity provider and is committed to providing reasonable accommodations to assist individuals with disabilities during the application process and to facilitate their performance of essential job functions throughout their employment.