Business Operations Assistant

7 days ago

Redondo Beach, California, United States Vaco Full time
Job Summary

Vaco is seeking a highly organized and detail-oriented Administrative Support Coordinator to provide essential support to our marketing team. This role involves managing sales data, market trends, forecasts, account analyses, and new product information.

Key Responsibilities
  • Deliver administrative support to management and team, including compiling and analyzing sales data, market trends, and forecasts.
  • Manage expense reporting, IT requests, and office supply inventory.
  • Assist in creating presentations and managing content calendars.
  • Coordinate customer visits, group meetings, and events, including logistics and marketing materials.
  • Support meetings and trade shows by identifying and coordinating requirements, developing schedules, and establishing contacts.
  • Make travel arrangements and schedule meetings as directed by management.
  • Coordinate logistics for meetings, events, conventions, and workshops.
  • Track and manage marketing samples, prototypes, and products.
  • Serve as the initial point of contact for the department via email, phone, and fax, ensuring timely and accurate routing of communications.
  • Maintain an orderly work environment, including the upkeep of marketing inventory, as part of the administrative team.
Essential Functions
  • Report directly to the Group Marketing Manager or other senior management as applicable.
  • Follow management direction to complete tasks efficiently and support project goals.
  • Prioritize work based on management input to align with marketing and sales objectives.
  • Collaborate with cross-functional team members and support team-wide projects.
  • Adhere to the annual budget for the cost center (OPEX).
  • Perform physical tasks that may involve lifting objects over 25 pounds.
  • Ensure compliance with legal and commercial activity regulations.
Basic Qualifications
  • Minimum of 2 years of relevant experience.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Strong writing, presentation, and communication skills.
  • Excellent organizational abilities.
Desired/Preferred Qualifications
  • Experience as a Coordinator or Administrative Assistant is advantageous.
  • Bachelor's degree is preferred.
Company Culture

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

  • the individual's skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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