Administrative Coordinator

2 weeks ago


Leavenworth, Kansas, United States University of Saint Mary Full time
Job Summary

We are seeking an experienced Administrative Assistant to join our team at the University of Saint Mary. This role will provide administrative support to the Chair of the Division of Health Sciences and assist with various tasks related to student success, program relations, and office operations.

Responsibilities
  • Provide clerical and administrative support functions for programs in the Division of Health Sciences.
  • Manage special projects such as annual assessments, accreditation, fieldwork, internships, and practicums.
  • Schedule meetings, prioritize tasks, and organize correspondence.
  • Navigate SharePoint files to support division and program organization and efficiency.
  • Coordinate and prepare reports, spreadsheets, presentations, and administrative forms using Microsoft Office.
  • Assist with policy compliance and communicate university procedures.
  • Submit work orders for IT, maintenance, and facilities.
  • Process invoices, expense reports, and purchasing requests through USM systems.
  • Maintain inventory for office and academic supplies and equipment.
Requirements
  • Two years of progressively responsible experience in an administrative assistant role.
  • Bachelor's degree preferred, but professional experience may be substituted on a year-for-year basis.
  • Proven ability to communicate effectively, both orally and in writing.
  • Interpersonal skills to interact effectively with students, program directors, and faculty, staff, and university administrators.
  • Computer/technology literacy including experience in SharePoint and Microsoft Office.
Estimated Salary Range

$45,000 - $60,000 per year, depending on experience.



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