Administrative Support Specialist

2 weeks ago

Birmingham, Alabama, United States Birmingham Nursing and Rehabilitation Center East, LLC Full time
Job Overview

Under the supervision of the Business Office Manager, the role involves executing various administrative functions within the business office in alignment with the facility's policies and protocols. The candidate should demonstrate the ability to recognize and appropriately respond to potential behavioral challenges. Flexibility to work overtime during evenings and weekends may be required to fulfill departmental obligations.

Key Responsibilities

  1. Participate in quality assessment and enhancement initiatives within the facility.
  2. Verify new resident information against the Admission Fact Sheet and ensure accuracy of payer documentation (Medicare, Medicaid, Insurance, etc.).
  3. Reconcile daily census records with the nursing department's midnight headcount.
  4. Ensure the accuracy and completeness of the Insurance Verification form and address any unresolved inquiries.
  5. Manage state-mandated admission and discharge documentation in accordance with state regulations and facility policies.
  6. Distribute incoming business office correspondence and process it accordingly.
  7. Oversee Resident Trust Accounts.
  8. Input ancillary services, such as barber and beauty services, into the Accounts Receivable software system.
  9. Handle Resident Trust Fund transactions, including:
    1. Balancing the Resident Trust Fund Petty Cash and obtaining necessary approvals for accuracy.
    2. Managing daily disbursements from the Trust Fund Petty Cash, ensuring appropriate authorization is obtained.
    3. Preparing trust disbursements by verifying required authorizations prior to release.
    4. Recording weekly disbursements from resident trust and reconciling them with source documents.
    5. Logging weekly deposits to the trust and ensuring alignment with deposit receipts.
    6. Generating a weekly Trust Fund Trial Balance to confirm available funds for future disbursement requests.
  10. Maintain current and organized non-medical files within the business office.
  11. Accounts Payable (if applicable):
    1. Process invoices for payment, ensuring proper authorization for purchases.
    2. Confirm documented receipt of goods and services.
    3. Reconcile vendor statements to ensure timely payments according to vendor terms.
    4. Submit approved invoices and check requests to guarantee accurate financial reporting.
  12. Payroll and Benefits Duties:
    1. Prepare Daily Labor Hours Reports.
    2. Compile Weekly Overtime Reports.
    3. Process Workman's Compensation claims.
    4. Manage Employee Information Set-Up and Change Forms.
    5. Conduct bi-weekly payroll processing, incorporating all communicated payroll changes.
    6. Assist with quarterly and annual reporting as necessary.

Qualifications

Education/Training: High School Diploma or equivalent is required.

Experience: One year of relevant experience in a similar role is preferred.

Physical Requirements: Must be able to bend, stoop, push, pull, walk, and stand for the majority of the workday. Requires manual dexterity to operate standard office equipment. Must possess normal hearing and vision capabilities. Must be free from communicable diseases that pose a direct threat to others and cannot be mitigated by reasonable accommodations. Ability to lift a minimum of 30 pounds and transport supplies is necessary. A post-offer, pre-employment physical health examination is required.

Skills: Proficient reading, writing, grammar, and mathematics skills are essential. Strong interpersonal and communication skills, decision-making abilities, and basic computer proficiency are required. Knowledge of safety protocols is necessary. Must be able to communicate effectively in English, both verbally and in writing.

  • Administrative Support Specialist

    2 days ago

    Birmingham, Alabama, United States Artech LLC Full time

    **Job Title: Administrative Support Specialist****Location:** Not Specified**Duration:** 6-12 months**About the Role:**Artech LLC is seeking an Administrative Support Specialist to provide support to the group for expense reports, sponsorship requests, timekeeping, and other administrative group needs.**Key Responsibilities:**Provide administrative support...

  • Administrative Support Specialist

    2 days ago

    Birmingham, Alabama, United States Tommy Nobis Center Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Tommy Nobis Center. As a key member of our administrative staff, you will provide critical support to our operations, ensuring the smooth flow of administrative tasks and maintaining a high level of customer service.Key...

  • Administrative Support Specialist

    2 weeks ago

    Birmingham, Alabama, United States Tommy Nobis Center Full time

    Position Overview: The Administrative Support Specialist plays a crucial role in ensuring efficient office operations under the guidance of the Program Manager and project supervisors. This position involves a range of administrative tasks that require attention to detail and the ability to follow established procedures. The specialist will be expected...

  • Administrative Support Specialist

    2 weeks ago

    Birmingham, Alabama, United States Alabama Department of Education Full time

    JOB TITLE: Administrative Support Specialist REPORTS TO: Principal WORK DAYS: 9 Months 184 Days SALARY: Classified Schedule$ $ LOCATION: TBD FLSA Status: EXEMPT NON EXEMPT X JOB DESCRIPTION: The Administrative Support Specialist will execute clerical tasks and act as the primary point of contact for visitors, stakeholders, parents, and students....

  • Administrative Support Specialist

    1 week ago

    Birmingham, Alabama, United States Tommy Nobis Center Full time

    Job OverviewPosition Summary:Under the guidance of the Program Manager and project contract supervisor, the Administrative Support Specialist plays a vital role in providing comprehensive administrative and mailroom assistance. This position requires a blend of subject-matter expertise and decision-making skills to effectively manage a variety of tasks that...

  • Administrative Support Specialist for Merchandising

    2 weeks ago

    Birmingham, Alabama, United States Alabama Outdoors Full time

    Position OverviewAlabama Outdoors is on the lookout for a motivated Administrative Support Specialist to become a vital part of our energetic Merchant Division. Our organization is committed to delivering exceptional outdoor experiences to our clientele, and we seek a meticulous individual to thrive in our dynamic setting. If you possess outstanding...

  • Administrative Support Specialist

    2 weeks ago

    Birmingham, Alabama, United States Alabama Department of Education Full time

    JOB TITLE: Administrative Support Specialist REPORTS TO: Principal WORK DAYS: 9 Months 184 Days SALARY: Classified Schedule C1 Level 4 ($25,239 - $33,942) LOCATION: Various Schools FLSA Status:EXEMPT NON EXEMPT X JOB DESCRIPTION: Under direct supervision, the Administrative Support Specialist performs a range of clerical, secretarial, bookkeeping, and...

  • Administrative Support Specialist

    2 weeks ago

    Birmingham, Alabama, United States Crossroads Talent Solutions Full time

    About Crossroads Talent Solutions:Crossroads Talent Solutions, LLC is a distinguished participant in the Small Business Administration (SBA) 8a Business Development program and is recognized as a Department of Veterans Affairs Certified Veteran Owned Small Business (SDVOSB). We are also acknowledged as a Minority and Disadvantaged Owned Small Business by the...

  • Administrative Support Specialist

    2 weeks ago

    Birmingham, Alabama, United States RemX Full time

    Job OverviewRemX is currently in search of a General Clerical Professional to provide essential support in various administrative functions.**This position may lead to a permanent role**Key Responsibilities:Deliver exceptional customer service by assisting with various administrative tasks.Handle data entry for new accounts and maintain existing account...

  • Billing and Administrative Support Specialist

    2 weeks ago

    Birmingham, Alabama, United States Focus Full time

    Job OverviewPosition Summary: Focus is in search of a Financial Operations Specialist who possesses a robust understanding of financial practices and is eager to embrace a variety of administrative tasks. This position will encompass a blend of financial duties (50-60%) alongside administrative assistance (40-50%), making it a perfect fit for a multifaceted...

  • Administrative Support Specialist

    2 weeks ago

    Birmingham, Alabama, United States SCA Health Full time

    Job OverviewJoin a leading healthcare organization that values its team members and is dedicated to providing exceptional patient care. SCA Health is committed to fostering a collaborative environment where our teammates can thrive and contribute to our mission of delivering high-quality outcomes.Position SummaryThe Administrative Support Specialist will...

  • Administrative Support Specialist

    2 days ago

    Birmingham, Alabama, United States PrideStaff Full time

    PrideStaff is seeking a professional and experienced individual to assist with temporary, temporary-to-hire, and direct hire positions in the administrative field. As a representative of our company, you will be responsible for providing exceptional support to our clients and their teams. Key responsibilities include:Providing administrative assistance to...

  • Administrative Support Specialist

    5 days ago

    Birmingham, Alabama, United States Gallagher Full time

    About the RoleGallagher is seeking a highly skilled Administrative Assistant to join our team. As a key member of our operations team, you will provide administrative support to mid-level professionals, ensuring the smooth day-to-day functioning of our business.Key ResponsibilitiesProvide administrative and secretarial support to one or more mid-level...

  • Administrative Support Specialist

    5 days ago

    Birmingham, Alabama, United States Smart Leverage Services Full time

    Job OverviewWe are seeking a highly skilled and experienced Administrative Assistant to help streamline processes and drive the growth of our business. The ideal candidate will have a strong background in real estate and operations management, with a proven track record of success.This role will be responsible for optimizing processes, and ensuring that our...

  • Office Support Specialist

    1 week ago

    Birmingham, Alabama, United States 4P Consulting Inc. Full time

    Job OverviewHello,We appreciate your interest in this opportunity.This is Pankaj from 4P Consulting, and below is the detailed job overview.Position Title: Administrative AssistantLocation: Birmingham, AL (Onsite)Contract Type: To Be DeterminedKey Responsibilities:Assist with managing expense reports and ensuring accuracy.Facilitate sponsorship requests and...

  • Office Support Specialist

    2 weeks ago

    Birmingham, Alabama, United States 4P Consulting Inc. Full time

    Job OverviewHello,We appreciate your interest in this opportunity.This is Pankaj from 4P Consulting, and below is the detailed job overview.Position Title: Administrative AssistantLocation: Birmingham, AL (Onsite)Contract Type: To Be DeterminedKey Responsibilities and Skills RequiredThe Corporate Affairs division is in search of an Administrative Assistant...

  • IT Support Specialist

    2 weeks ago

    Birmingham, Alabama, United States Deploy Alloy Full time

    About the Position: IT Support SpecialistOverviewDeploy Alloy is in search of a dedicated and customer-focused IT Support Specialist to enhance our vibrant IT support team. The successful candidate will demonstrate robust problem-solving capabilities, outstanding communication skills, and a commitment to delivering exceptional technical support to our...

  • IT Support Specialist

    2 weeks ago

    Birmingham, Alabama, United States Noland Home Office Full time

    Overview of Responsibilities The IT Support Specialist plays a crucial role in assisting the Systems Manager with the deployment, maintenance, and support of the technology and communication systems within the organization. This position involves direct interaction with users to resolve issues related to computers, servers, and various devices, ensuring...

  • Administrative Support Specialist

    1 week ago

    Birmingham, Alabama, United States Hallmark Auto Group Full time

    Office Operations Coordinator at Hallmark Auto GroupKey Responsibilities:Assist finance team with various tasksOversee vehicle stock and ensure accurate record-keepingManage incoming communications (calls, emails, etc.)Provide administrative assistance (data entry, filing, typing, etc.)Prepare necessary documentation as requiredRequired...

  • Administrative Support Specialist

    2 weeks ago

    Birmingham, Alabama, United States Hallmark Auto Group Full time

    Office Operations Coordinator at Hallmark Auto GroupKey Responsibilities:Assist financial staff with various tasksOversee vehicle stock and keep accurate recordsManage incoming communications (calls, emails, etc.)Provide administrative assistance (document preparation, filing, data management, etc.)Generate necessary documentation as requiredRequired...