Administrative Support Specialist

2 weeks ago


Birmingham, Alabama, United States Alabama Department of Education Full time
JOB TITLE:

Administrative Support Specialist

REPORTS TO:

Principal

WORK DAYS:

9 Months 184 Days

SALARY:

Classified Schedule$ $

LOCATION:

TBD

FLSA

Status:

EXEMPT

NON EXEMPT

X

JOB DESCRIPTION:

The Administrative Support Specialist will execute clerical tasks and act as the primary point of contact for visitors, stakeholders, parents, and students. This role includes assisting with record maintenance and database administration related to the functioning of the educational institution and its instructional programs.

DUTIES AND RESPONSIBILITIES:
  • Conduct general receptionist activities
  • Oversee the online database system that contains attendance, enrollment, and student academic records
  • Manage the inventory of office supplies and facilitate the purchasing process
  • Handle requests for student information between educational institutions and external agencies
  • Engage in Professional Development Training sessions
  • Exhibit effective time management, documentation, and organizational capabilities
  • Demonstrate excellent written, verbal, and interpersonal communication skills
  • Uphold confidentiality, professionalism, discretion, and the ability to operate with minimal supervision
  • Prioritize and execute tasks efficiently
  • Show proficiency with current technology and MS Office Suite (Word, Excel, PowerPoint)
  • Perform additional duties as assigned
QUALIFICATIONS:
  • High School diploma or GED
  • Strong written and verbal communication abilities
  • Experience in the private sector may be considered.
SUCH ALTERNATIVES TO THE ABOVE QUALIFICATIONS AS THE BOARD MAY REQUIRE.

APPLICATION REQUIREMENTS:
  • Completed Application (HireTrue)
  • Resume (uploaded to application)
  • Three (3) returned References (HireTrue)
*PLEASE ENSURE ALL INFORMATION IS CURRENT WITHIN A 6 MONTH PERIOD*

PHYSICAL REQUIREMENTS:

Physical strength, mobility, dexterity, stamina, and acuity are essential to fulfill job responsibilities.

REVISED:

May 2024

Please Note: All candidates must submit to a background check ( ) Employment is contingent upon candidate meeting suitability criteria as established by Alabama State Department of Education. The Birmingham Board of Education does not discriminate on the basis of age, race, color, sex, sexual orientation, religious preference, marital status, disability, national origin, or any other reason prohibited by state or federal law. Employees of the District are required to comply with the provisions of Title VII of the Civil Rights Act and Title IX of the 1972 Educational Amendments. Birmingham Board of Education is required by state law to verify the employment eligibility of newly hired employees by using the federal E-Verify program. New employees are required to provide a Social Security number, an unexpired identity document that contains a photograph, and other acceptable documents that establish employment eligibility. In addition to determining whether a new hire is authorized to work in the United States, E-Verify will confirm that the employee's name and Social Security number match.

  • Birmingham, Alabama, United States Artech LLC Full time

    **Job Title: Administrative Support Specialist****Location:** Not Specified**Duration:** 6-12 months**About the Role:**Artech LLC is seeking an Administrative Support Specialist to provide support to the group for expense reports, sponsorship requests, timekeeping, and other administrative group needs.**Key Responsibilities:**Provide administrative support...


  • Birmingham, Alabama, United States Tommy Nobis Center Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Tommy Nobis Center. As a key member of our administrative staff, you will provide critical support to our operations, ensuring the smooth flow of administrative tasks and maintaining a high level of customer service.Key...


  • Birmingham, Alabama, United States Tommy Nobis Center Full time

    Position Overview: The Administrative Support Specialist plays a crucial role in ensuring efficient office operations under the guidance of the Program Manager and project supervisors. This position involves a range of administrative tasks that require attention to detail and the ability to follow established procedures. The specialist will be expected...


  • Birmingham, Alabama, United States Tommy Nobis Center Full time

    Job OverviewPosition Summary:Under the guidance of the Program Manager and project contract supervisor, the Administrative Support Specialist plays a vital role in providing comprehensive administrative and mailroom assistance. This position requires a blend of subject-matter expertise and decision-making skills to effectively manage a variety of tasks that...


  • Birmingham, Alabama, United States Alabama Outdoors Full time

    Position OverviewAlabama Outdoors is on the lookout for a motivated Administrative Support Specialist to become a vital part of our energetic Merchant Division. Our organization is committed to delivering exceptional outdoor experiences to our clientele, and we seek a meticulous individual to thrive in our dynamic setting. If you possess outstanding...


  • Birmingham, Alabama, United States Alabama Department of Education Full time

    JOB TITLE: Administrative Support Specialist REPORTS TO: Principal WORK DAYS: 9 Months 184 Days SALARY: Classified Schedule C1 Level 4 ($25,239 - $33,942) LOCATION: Various Schools FLSA Status:EXEMPT NON EXEMPT X JOB DESCRIPTION: Under direct supervision, the Administrative Support Specialist performs a range of clerical, secretarial, bookkeeping, and...


  • Birmingham, Alabama, United States Crossroads Talent Solutions Full time

    About Crossroads Talent Solutions:Crossroads Talent Solutions, LLC is a distinguished participant in the Small Business Administration (SBA) 8a Business Development program and is recognized as a Department of Veterans Affairs Certified Veteran Owned Small Business (SDVOSB). We are also acknowledged as a Minority and Disadvantaged Owned Small Business by the...


  • Birmingham, Alabama, United States RemX Full time

    Job OverviewRemX is currently in search of a General Clerical Professional to provide essential support in various administrative functions.**This position may lead to a permanent role**Key Responsibilities:Deliver exceptional customer service by assisting with various administrative tasks.Handle data entry for new accounts and maintain existing account...


  • Birmingham, Alabama, United States Focus Full time

    Job OverviewPosition Summary: Focus is in search of a Financial Operations Specialist who possesses a robust understanding of financial practices and is eager to embrace a variety of administrative tasks. This position will encompass a blend of financial duties (50-60%) alongside administrative assistance (40-50%), making it a perfect fit for a multifaceted...


  • Birmingham, Alabama, United States SCA Health Full time

    Job OverviewJoin a leading healthcare organization that values its team members and is dedicated to providing exceptional patient care. SCA Health is committed to fostering a collaborative environment where our teammates can thrive and contribute to our mission of delivering high-quality outcomes.Position SummaryThe Administrative Support Specialist will...


  • Birmingham, Alabama, United States Gallagher Full time

    About the RoleGallagher is seeking a highly skilled Administrative Assistant to join our team. As a key member of our operations team, you will provide administrative support to mid-level professionals, ensuring the smooth day-to-day functioning of our business.Key ResponsibilitiesProvide administrative and secretarial support to one or more mid-level...


  • Birmingham, Alabama, United States PrideStaff Full time

    PrideStaff is seeking a professional and experienced individual to assist with temporary, temporary-to-hire, and direct hire positions in the administrative field. As a representative of our company, you will be responsible for providing exceptional support to our clients and their teams. Key responsibilities include:Providing administrative assistance to...


  • Birmingham, Alabama, United States Smart Leverage Services Full time

    Job OverviewWe are seeking a highly skilled and experienced Administrative Assistant to help streamline processes and drive the growth of our business. The ideal candidate will have a strong background in real estate and operations management, with a proven track record of success.This role will be responsible for optimizing processes, and ensuring that our...


  • Birmingham, Alabama, United States 4P Consulting Inc. Full time

    Job OverviewHello,We appreciate your interest in this opportunity.This is Pankaj from 4P Consulting, and below is the detailed job overview.Position Title: Administrative AssistantLocation: Birmingham, AL (Onsite)Contract Type: To Be DeterminedKey Responsibilities:Assist with managing expense reports and ensuring accuracy.Facilitate sponsorship requests and...


  • Birmingham, Alabama, United States 4P Consulting Inc. Full time

    Job OverviewHello,We appreciate your interest in this opportunity.This is Pankaj from 4P Consulting, and below is the detailed job overview.Position Title: Administrative AssistantLocation: Birmingham, AL (Onsite)Contract Type: To Be DeterminedKey Responsibilities and Skills RequiredThe Corporate Affairs division is in search of an Administrative Assistant...

  • IT Support Specialist

    2 weeks ago


    Birmingham, Alabama, United States Deploy Alloy Full time

    About the Position: IT Support SpecialistOverviewDeploy Alloy is in search of a dedicated and customer-focused IT Support Specialist to enhance our vibrant IT support team. The successful candidate will demonstrate robust problem-solving capabilities, outstanding communication skills, and a commitment to delivering exceptional technical support to our...

  • IT Support Specialist

    2 weeks ago


    Birmingham, Alabama, United States Noland Home Office Full time

    Overview of Responsibilities The IT Support Specialist plays a crucial role in assisting the Systems Manager with the deployment, maintenance, and support of the technology and communication systems within the organization. This position involves direct interaction with users to resolve issues related to computers, servers, and various devices, ensuring...


  • Birmingham, Alabama, United States Hallmark Auto Group Full time

    Office Operations Coordinator at Hallmark Auto GroupKey Responsibilities:Assist financial staff with various tasksOversee vehicle stock and keep accurate recordsManage incoming communications (calls, emails, etc.)Provide administrative assistance (document preparation, filing, data management, etc.)Prepare necessary documentation as requiredRequired...


  • Birmingham, Alabama, United States Hallmark Auto Group Full time

    Office Operations Coordinator at Hallmark Auto GroupKey Responsibilities:Assist finance team with various tasksOversee vehicle stock and ensure accurate record-keepingManage incoming communications (calls, emails, etc.)Provide administrative assistance (data entry, filing, typing, etc.)Prepare necessary documentation as requiredRequired...


  • Birmingham, Alabama, United States Hallmark Auto Group Full time

    Office Operations Coordinator at Hallmark Auto GroupKey Responsibilities:Assist financial staff with various tasksOversee vehicle stock and keep accurate recordsManage incoming communications (calls, emails, etc.)Provide administrative assistance (document preparation, filing, data management, etc.)Generate necessary documentation as requiredRequired...