Administrative Support Specialist
5 hours ago
We are seeking a highly skilled and organized Administrative Support Specialist to provide exceptional support to our Managing Director and other staff members at our Boston office. This is a temporary role that will last for 8+ months, working Monday-Friday 8:30am-6pm. The pay rate is $28-$30/hour based on previous experience.
Key Responsibilities:
Answer and screen incoming phone calls with a professional and courteous demeanor
Welcome and direct visitors and clients upon arrival, ensuring a positive first impression
Maintain a tidy and organized office space, including a well-kept filing system
Assist with correspondence and production of presentations, utilizing Microsoft Office or related software
Work closely with administrators in other office locations, including the corporate office, to ensure seamless communication and collaboration
Handle facility and network issues with the leasing office, resolving any technical issues promptly
Retrieve information as requested from various documents, emails, and other research, preparing written summaries of data when needed
Respond to and resolve administrative inquiries and questions, providing accurate and timely information
Coordinate and schedule complex travel, meetings, and appointments, arranging travel itineraries, agendas, and compiling documents as needed
Maintain office supplies, kitchen, and coordinate maintenance of office equipment, ensuring a smooth and efficient work environment
Maintain a system for recording monthly expenses, providing accurate and up-to-date financial information
Requirements:
Excellent verbal and written communication skills, with the ability to interact with staff and clients in a professional manner
Excellent interpersonal and customer service skills, with a focus on providing exceptional support and service
Proficient in Microsoft Office or related software, with the ability to learn and adapt to new systems and technologies
Excellent organizational skills and attention to detail, with the ability to prioritize tasks and manage multiple projects simultaneously
Ability to work independently, with the ability to prioritize conflicting needs in a proactive manner
Why Work with Us:
Beacon Hill is a leading financial services firm in Boston, offering a dynamic and supportive work environment. As an Administrative Support Specialist, you will have the opportunity to work with a talented team of professionals, providing exceptional support and service to our clients and staff. If you are a highly organized and motivated individual with excellent communication and interpersonal skills, we encourage you to apply for this exciting opportunity.
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