Administrative Support Specialist
7 days ago
Mako Oilfield Services LLC is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team.
The successful candidate will be responsible for a variety of administrative tasks, including:
- Creating and submitting purchase orders to vendors for Industrial & Commercial divisions.
- Maintaining communication with vendors regarding the status of open purchase orders.
- Confirming receipt of vendor materials into Quick Books prior to the month-end closing meeting.
- Confirming liability for purchased materials and ensuring they are on a PO and received into QB.
- Creating shipping labels for outgoing shipments using FedEx and UPS.
- Delivering UPS/Fed Ex packages to drop off locations as needed.
- Managing Commercial Work Orders.
- Assisting Electrical technicians with the use of commercial dispatch software.
- Performing heavy data entry on various tasks.
- Communicating with technicians regarding materials and project details.
- Compiling, maintaining, and updating client and vendor information.
Requirements:
- Previous experience in an office assistant role is a plus.
- Excellent organizational, time management, and communication skills.
- Ability to use word processing applications and document management software with a minimum typing speed of 40 wpm.
- Strong interpersonal skills and adaptability.
- Dependability, reliability, responsibility, and punctuality.
- Positive attitude.
- Team Player.
- Microsoft Office, Excel, and Outlook knowledge.
- Bilingual required (English and Spanish).
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