Administrative Support Specialist

7 days ago


Sugar Land, Texas, United States Mako Oilfield Services LLC Full time
Job Description

Mako Oilfield Services LLC is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team.

The successful candidate will be responsible for a variety of administrative tasks, including:

  • Creating and submitting purchase orders to vendors for Industrial & Commercial divisions.
  • Maintaining communication with vendors regarding the status of open purchase orders.
  • Confirming receipt of vendor materials into Quick Books prior to the month-end closing meeting.
  • Confirming liability for purchased materials and ensuring they are on a PO and received into QB.
  • Creating shipping labels for outgoing shipments using FedEx and UPS.
  • Delivering UPS/Fed Ex packages to drop off locations as needed.
  • Managing Commercial Work Orders.
  • Assisting Electrical technicians with the use of commercial dispatch software.
  • Performing heavy data entry on various tasks.
  • Communicating with technicians regarding materials and project details.
  • Compiling, maintaining, and updating client and vendor information.

Requirements:

  • Previous experience in an office assistant role is a plus.
  • Excellent organizational, time management, and communication skills.
  • Ability to use word processing applications and document management software with a minimum typing speed of 40 wpm.
  • Strong interpersonal skills and adaptability.
  • Dependability, reliability, responsibility, and punctuality.
  • Positive attitude.
  • Team Player.
  • Microsoft Office, Excel, and Outlook knowledge.
  • Bilingual required (English and Spanish).


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