Procurement Support Specialist

2 days ago

Anchorage, Alaska, United States ASCI Family of Companies Full time
About ASCI Family of Companies

We are a leading provider of contracting and procurement services, dedicated to helping our clients excel in their operations. Our team is passionate about delivering exceptional client service and offering flexible solutions tailored to meet every requirement.

Job Title: Contracting & Procurement Support Specialist

This is a temporary, contingent labor position supporting our client's oil and gas operations. The role involves completing specific tasks or projects within a defined timeframe or until certain goals are reached.

Key Responsibilities:
  • Gain a comprehensive understanding of the source-to-pay lifecycle, from Request for Proposal to contract close-out, including process workflows, approvals, invoicing, and Delegations of Financial Authority.
  • Review contract documentation, including drafts, executed originals, amendments, and compensation templates, and convert this information into client's ERP systems.
  • Keep track of tasks and requests, ensuring proper prioritization, and document and report periodic progress updates to the client.
  • Become familiar with capital and operating budgets and their role in the materials or services requisition process, including recognizing approved spend levels and their impact on the process.
  • Provide invoice lifecycle support, including onboarding suppliers, integrating them into ERP, and troubleshooting as needed.
  • Develop and maintain close working relationships with internal and external customers to ensure the timely acquisition of goods and services and the payment of invoices.
  • Manage reporting requests (both ad hoc and scheduled), requiring the ability to create reports by combining large data sets from multiple data sources in Excel.
  • Provide support for stakeholders in the source-to-pay process.
  • Identify areas for, and participate in, continuous improvement activities.
Requirements:
  • At least 1 year of experience with SAP or another ERP system.
  • Bachelor's degree in business or a related field preferred; 3+ years of specific experience in an ERP environment will be considered in lieu of a degree.
  • Intermediate proficiency with Microsoft Excel, including managing large data sets and creating reports by combining data from multiple sources.
  • Familiarity with contracts and procurement processes.
  • Thorough understanding of ERP data structures (SAP experience preferred) and how data flows through the system.
  • Knowledge of Power BI or the ability to learn it within 6 months.
  • Superior written and verbal communication skills, with the ability to explain complex or technical processes in plain language to end users.
  • Exceptional attention to detail, time management, and prioritization skills.

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