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Equipment Procurement Coordinator

2 months ago

Anchorage, Alaska, United States Blood Bank of Alaska Full time

Position Overview

This is a Full-Time Position Available.

Are you passionate about contributing to a mission that prioritizes saving lives? If so, you may find this role to be a perfect fit.

Position Title: Procurement and Equipment Specialist

Department: General Services

Reports To: Director of General Services

Position Summary

The Procurement and Equipment Specialist is responsible for the systematic management of equipment files, executing routine quality control and preventive maintenance for designated equipment, liaising with vendors for repairs, troubleshooting equipment issues, ensuring supplier qualifications, maintaining essential supplies in the warehouse, and accurately documenting purchasing records.

This role requires collaboration across departments while consistently demonstrating accountability for assigned responsibilities.

Key Responsibilities

  1. Conduct quarterly and annual quality control and preventive maintenance for equipment in accordance with established protocols.
  2. Collaborate with departmental management and vendors to facilitate quality control and maintenance services.
  3. Maintain comprehensive equipment files and oversee validation, calibration, and repair processes.
  4. Track and manage current calibrations for all equipment.
  5. Ensure compliance with supplier and service provider qualifications.
  6. Engage in equipment validation processes.
  7. Work collaboratively with all departments to uphold manufacturer maintenance recommendations.
  8. Ensure timely procurement of goods and services.
  9. Verify vendor compliance with contractual obligations.
  10. Review Purchase Requisitions for necessary approvals and documentation prior to order issuance.
  11. Determine procurement methods and assign Purchase Order requests to Buyers.
  12. Monitor and adjust requests and contracts assigned to Buyers to balance workload.
  13. Stay informed of procedural changes, document updates, and necessary disclosures for vendors.
  14. Communicate effectively with all levels of personnel regarding purchase orders and contracts.
  15. Collaborate with accounting to resolve purchase order payment issues.
  16. Utilize excellent time-management skills to plan activities and avoid contract expirations.
  17. Adhere to relevant Standard Operating Procedures and document required information accurately.
  18. Support the organization's values, quality objectives, and customer service standards.
  19. Maintain a positive image of the organization within the community.
  20. Perform additional duties as assigned.

Customer Interaction and Problem Solving

Maintain a high standard of conscientious, courteous, and enthusiastic service to both internal and external customers.

Prioritize customer needs in all interactions, ensuring timely and professional service delivery.

Demonstrate strong problem-solving skills and attention to detail.

Qualifications

To succeed in this role, each essential duty must be performed satisfactorily. The following qualifications are required:

General Knowledge, Skills, and Abilities

  • Strong interpersonal and communication skills.
  • Proficiency in Microsoft Office applications (Word and Excel) and ability to operate a personal computer.
  • Ability to work independently, self-motivated, and manage detailed tasks accurately within required timeframes.
  • Exceptional organizational skills and ability to prioritize tasks effectively.
  • Ability to interpret regulatory guidelines and industry standards for quality-focused decision-making.
  • Ability to interface effectively with employees and stakeholders.
  • Knowledge of safety and quality assurance procedures.
  • Familiarity with troubleshooting medical device equipment.
  • Ability to maintain confidentiality of sensitive information.

Education

Minimum: High School Diploma.

Preferred: Associate's or Bachelor's Degree in a relevant field.

Experience

Minimum one year (two to three years preferred) experience with medical devices or regulated equipment.

Experience in clinical laboratory, blood banking, or regulated environments preferred.

At least one year of experience in accounting practices and software.

Work Environment

This position may involve potential hazards due to exposure to blood or other infectious materials. Compliance with OSHA Bloodborne Pathogens Standards is mandatory.

Vaccination for Hepatitis B is available upon request, and personal protective equipment will be provided as necessary.

Occasional long hours and irregular schedules may be required, along with the ability to lift up to 50 lbs.