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Administrative Coordinator

1 month ago

Palm Harbor, Florida, United States Factory Direct Marine & RV Full time


Job Summary


We are seeking an organized and detail-oriented Administrative Coordinator to support our team at Factory Direct Marine & RV. This role will involve a variety of tasks, including inventory management, registration and titling of sold units, and communication with customers and government agencies.


Key Responsibilities


  • • Manage inventory levels, including stocking new arrival units and maintaining accurate records for bank audits.

  • • Process registration and titling of sold units, ensuring compliance with state laws and regulations.

  • • Communicate effectively with customers and government agencies to resolve issues and complete paperwork.

  • • Collaborate with sales, finance, service, and general managers to ensure a smooth buying process.

  • • Perform payroll duties, including interviewing job applicants and processing new employee paperwork.

  • • Maintain accurate employee files, including safety training and termination paperwork.

  • • Disburse mail, manage deposits, and perform data entry tasks.

  • • Post transactions to accounting software and complete 1099 employee paperwork.

  • • Ensure accurate completion of DMV paperwork and filing, as well as registration of vehicles through industry software.

  • • Obtain necessary title work for ownership transfers and maintain a DMV register for all vehicles bought and sold.

  • • Bill deals with correct DMV fees and assist with finance processing.

  • • Review contracts for accuracy and prepare deal packets for funding.


Requirements


  • • Strong organizational and communication skills.

  • • Ability to multitask and prioritize tasks effectively.

  • • Proficiency in data entry and accounting software.

  • • High school diploma or equivalent required; degree in business or related field preferred.


Benefits


  • • Health, dental, and vision insurance.

  • • 401(k) retirement plan.

  • • Paid time off.


Work Environment


This is a full-time position requiring at least 45 hours worked per week. Some weekend availability is preferred.


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