Executive Support Specialist

1 week ago

Suwanee, Georgia, United States Murrelektronik Full time
Job Summary

Murrelektronik is seeking a highly skilled and experienced Senior Executive Assistant to support the President/CEO in managing day-to-day activities and contributing to the overall success of the organization.

Key Responsibilities
  • Calendar Management:
    • Efficiently manage the President/CEO's schedule, coordinating meetings, appointments, and events.
    • Anticipate and resolve scheduling conflicts, ensuring optimal use of the executive's time.
  • Travel Planning:
    • Coordinate domestic and international travel arrangements, including flights, accommodation, and transportation.
    • Provide detailed itineraries and travel documents, ensuring a smooth travel experience.
  • Expense Management:
    • Handle expense reporting and reimbursement processes in a timely and accurate manner.
    • Maintain organized records of expenses and receipts.
  • Email and Correspondence:
    • Manage the President/CEO's email inbox, filtering and prioritizing messages.
    • Draft, review, and respond to emails on behalf of the executive, maintaining professionalism and confidentiality.
  • Project Management:
    • Take a proactive role in managing and overseeing projects assigned by the President/CEO.
    • Coordinate with various teams and stakeholders to ensure project milestones are met.
  • Communication Liaison:
    • Act as a primary point of contact between the President/CEO and internal/external stakeholders.
    • Handle sensitive information with discretion and professionalism.
  • Information Management:
    • Maintain an organized system for documents, files, and information, ensuring accessibility and confidentiality.
  • Event Management:
    • Organize company meetings on and off-site; including meeting locations and travel arrangements.
Requirements
  • Bachelor's degree in business administration; Master's preferred.
  • Proven experience as an executive assistant supporting C-level executives.
  • Strong project management skills with the ability to handle multiple tasks and deadlines.
  • Excellent communication skills, both written and verbal.
  • Proficient in Microsoft Office Suite and project management tools.
  • Very detail-oriented
  • High level of confidentiality, professionalism, and attention to detail.

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