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Office Manager Assistant
2 months ago
We are seeking a highly skilled and organized Assistant Office Manager to join our team at Triup, Inc. The successful candidate will be responsible for overseeing the daily operations of our office, ensuring seamless coordination and efficient management of office systems, supplies, and events.
Key Responsibilities:- Oversee office operations, including reception, mail, and purchasing
- Plan and manage office space, including equipment and supplies
- Maintain office filing systems and records, and create job descriptions
- Plan and coordinate office events and meetings
- Order and maintain office supplies, including stationery, pantry items, and general office supplies
- Improve office efficiency and reduce costs
- Build and maintain a positive work environment, ensuring high communication, safety, and organizational effectiveness
- Coordinate activities for special projects between departments
- Update sales reports, issue invoices, and manage account receivables
- Monitor and manage corporate credit card information and collect receipts from employees
- Book expenses, enter accounting data to QuickBooks, and check bank accounts
- Liaise with accounting outsource company
- Strong communication and administrative skills
- Business manners and ability to work independently
- Advanced operational management skills and organization
- Ability to thrive in a fast-paced environment and handle constant change and human interactions
- Proficiency in Microsoft and MS Office
- Fluent in both Japanese and English languages
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Strong organizational and planning skills
- 3 to 5 years of experience in an accounting department
