Executive Support Specialist

2 weeks ago

Lakewood, United States The Dracaena Centre Full time
Job Overview

The Dracaena Centre is in search of a meticulous and systematic Office Coordinator to enhance our operational efficiency. In this pivotal role, you will be instrumental in facilitating our daily functions and ensuring seamless administrative workflows.

Your primary duties will encompass overseeing schedules, arranging meetings and appointments, managing documentation, and executing general office responsibilities such as handling phone inquiries and managing electronic correspondence. Additionally, you will be tasked with monitoring office supply levels, organizing travel logistics, and aiding in financial tracking and reporting.

The ideal candidate will exhibit exceptional organizational capabilities and multitasking proficiency, with a knack for prioritizing responsibilities and adhering to deadlines. Strong written and verbal communication skills are essential, as you will engage with team members, clients, and external stakeholders. Proficiency in Microsoft Office Suite and other relevant software is mandatory.

This role provides a chance to thrive in a collaborative and vibrant atmosphere, contributing to the mission of The Dracaena Centre. If you are a proactive individual with a keen eye for detail and a commitment to delivering outstanding administrative assistance, we welcome your interest.


Key Responsibilities
  • Oversee schedules, coordinate meetings, and manage appointments.
  • Organize and maintain both physical and digital documentation.
  • Handle phone inquiries and manage electronic correspondence, directing queries as necessary.
  • Assist in financial tracking and reporting.
  • Monitor and manage office supply inventory, placing orders as required.
  • Coordinate travel arrangements and accommodations for team members.
  • Prepare materials for meetings and presentations.
  • Perform general office duties, including photocopying, printing, and mailing.
Qualifications
  • High school diploma or equivalent; associate's or bachelor's degree preferred.
  • Demonstrated experience in an administrative support role.
  • Exceptional organizational and time management skills.
  • Strong written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Capability to prioritize tasks and work effectively under pressure.
  • Attention to detail and commitment to accuracy.
  • Ability to uphold confidentiality and professionalism.
Compensation and Benefits

Comprehensive benefits package including bonus pay, flexible scheduling, paid time off, health, dental, and vision insurance, life insurance, 401(k) with matching, referral program, employee discounts, and paid training.

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