Senior Administrative Coordinator

1 week ago

Greenwich, Connecticut, United States Lone Pine Capital LLC Full time
Job Summary

The Executive Assistant will provide high-level administrative support to the Associate Director, Administrative Director, and senior investment team Managing Directors/Analysts. This role requires a diverse skill set, comprising full administrative support, including scheduling, expense reports, travel arrangements, and confidential matters.

Key Responsibilities
  • Executive Support: Provide senior-level executive administrative support, including managing calendars, coordinating travel, and preparing correspondence.
  • Scheduling and Coordination: Act as a gatekeeper for Analysts, planning, coordinating, and ensuring their schedules are followed and respected.
  • Administrative Tasks: Complete a broad variety of administrative tasks, including managing calendars, expense reports, travel arrangements, and compiling documents for travel-related meetings.
  • Liaison and Communication: Liaise with brokers to discuss and obtain models/research, compose and prepare correspondence, and arrange calls and company meetings on behalf of Analysts.
  • Business Travel and Expense: Adhere to business travel and expense policies, including submitting documents for visa applications.
  • Research and Follow-up: Research, prioritize, and follow up on incoming issues and concerns, determining the appropriate course of action, referral, or response.
  • Presentations and Reports: Prepare Analyst PowerPoint presentations for annual investor meetings and compile documents for travel-related meetings.
  • Coordination and Communication: Work closely and effectively with Analysts to keep them informed of upcoming commitments and responsibilities, following up appropriately.
  • Broker Commissions: Handle weekly submission of broker commissions.
  • Administrative Support: Liaise with other administrative staff to coordinate administrative, travel, and meeting requirements for Analysts traveling together.
  • Stock Interest Lists: Maintain stock interest lists on various websites and databases for Analysts.
  • Meeting and Conference Room Coordination: Handle meeting and conference room calendar coordination.
  • Prioritization and Time Management: Prioritize conflicting needs, handle matters expeditiously, proactively, and follow through on projects to successful completion.
  • Backup Support: Provide backup support to other Executive Assistants as needed.
Requirements
  • Experience: Minimum of 5+ years of senior administrative support experience.
  • Industry Knowledge: Financial services industry experience a plus.
  • Technical Skills: Excellent computer skills, proficient in PowerPoint, Excel, Word, and Outlook.
  • Software Knowledge: Knowledge of CapIQ, Topia, Notion, Verity RMS a plus, and strong knowledge of and experience with Concur.
  • Organizational Skills: Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Adaptability: Adaptable to various competing demands while maintaining a high level of client service and response.
  • Reliability and Flexibility: Reliable and flexible.
  • Communication Skills: Highly professional with exceptional written and verbal communication skills.
  • Strategic Thinking: Strategic thinker with initiative who proactively seeks out internal resources and proposes solutions.
  • Teamwork: Must possess a team-focused attitude with a demonstrated interest and ability to work collaboratively with others, with the ability to also be extremely effective independently.
  • Education: Bachelor's degree a plus.
  • Judgment and Discretion: Ability to exercise sound judgment and discretion.
  • Workload Management: Prioritization of workload and ability to manage one's own schedule a key requirement.
  • Performance Goals: Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.

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