Legal Assistant

3 weeks ago

Philadelphia, Pennsylvania, United States Vaco Full time
Job Title: Legal Assistant

Vaco is seeking a highly skilled Legal Assistant to join our team. As a Legal Assistant, you will play a critical role in supporting our attorneys and clients by providing exceptional administrative support and document preparation services.

Key Responsibilities:
  • Prepare, edit, and proofread various documents, including correspondence, agreements, and pleadings.
  • Manage and assist with complex document production, including Bates Stamping.
  • Draft simple pleadings and correspondence.
  • Prepare court filings and files with various courts, including traditional and e-filings.
  • Create accurate Tables of Contents and Tables of Authorities using Microsoft Word.
  • Prepare and finalize discovery, including propounded and responses.
  • Communicate with court staff regarding various issues.
  • Maintain calendars, including coordination and scheduling meetings, depositions, conference calls, and send calendar invites and reminders.
  • Track deadlines and status of cases/matters and update attorneys on court deadlines.
  • Prepare Trial Memoranda and calendar all appearances/deadlines.
  • Schedule local and out-of-town depositions, schedule conference rooms, and coordinate court reporter/videographer.
  • Coordinate Mediation dates.
  • Assist with trial preparation, including creating trial notebooks, coordinating trial copy jobs with copy service, and coordinating delivery and pickup of trial notebooks from court.
  • Answer telephones, taking detailed messages, and provide follow-up and interact with clients, outside counsel, and others as needed.
Requirements:
  • High school diploma or equivalent required; associate's or bachelor's degree preferred.
  • Minimum 2 years of experience in a legal or administrative support role.
  • Excellent communication and organizational skills.
  • Ability to work in a fast-paced environment and prioritize multiple tasks.
  • Proficiency in Microsoft Office, particularly Word and Excel.
  • Strong attention to detail and ability to maintain confidentiality.
What We Offer:
  • A dynamic and supportive work environment.
  • Opportunities for professional growth and development.
  • A competitive salary and benefits package.
  • A recognition and reward program for outstanding performance.

Vaco is an Equal Opportunity Employer and welcomes applications from diverse candidates. We are committed to creating an inclusive and respectful work environment that values diversity, equity, and inclusion.

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