Academic Program Coordinator

1 week ago

Cocoa, Florida, United States University of Central Florida Full time
Job Summary

We are seeking a highly organized and detail-oriented Academic Program Coordinator to join our team at the University of Central Florida's College of Nursing. This role will provide administrative support and manage the functions and operations of the College of Nursing at the Cocoa Campus.

Key Responsibilities
  • Provide receptionist services, including answering general questions and directing calls to appropriate faculty or departments.
  • Enter plans of study for new students and maintain updates in LEAP*RN.
  • Assign student permission for registration and complete enrollment verification each semester.
  • Run scantron exams and proctor exams for faculty.
  • Coordinate information flow between UCF CON and UCF Connect.
  • Maintain organized and accurate student files and spreadsheets.
  • Create and update web courses for Traditional BSN cohorts.
  • Coordinate SAS services and accommodations.
  • Coordinate advisory board meetings and keep a current list of members.
  • Coordinate UCF Traditional BSN Meet & Greet and Orientations at Cocoa Campus.
  • Notify students about upcoming events, outstanding items, and course updates.
  • Provide in-person information sessions at Cocoa and attend local recruitment events.
  • Provide clerical support, including word processing, filing, copying, scanning, and faxing.
  • Maintain professional discretion and confidentiality as it relates to student records.
  • Assist faculty with office, classroom, and organizational needs.
  • Assist faculty with book orders and office hour schedules.
  • Maintain inventory and prepare requests for office supplies.
  • Request equipment repairs as necessary.
  • Coordinate room reservations.
  • Distribute parking passes for visitors.
  • Coordinate document disposition.
  • Prepare and submit faculty travel request forms and handle travel reimbursements.
  • Work with clinical partners to ensure student and faculty credentials are in place.
  • Communicate with students to ensure compliance with clinical and health requirements.
  • Administrator for CastleBranch database.
  • Track student clinical requirements and monitor holds for required documents.
  • Manage student and instructor evaluation materials using LEAP*RN.
  • Coordinate hospital on-boarding for students as well as instructors.
  • Assist in developing clinical course assignments with the Cocoa Campus Coordinator.
  • Assist with practicum preceptor recruitment.
  • Prepare clinical and practicum placement spreadsheets and calendars each semester for Cocoa Traditional BSN cohorts.
Requirements
  • Bachelor's or Master's degree and 0+ years of relevant experience or an equivalent combination of education and experience.
  • Experience using Excel spreadsheets or other data management tools.
  • Ability to interact professionally with high-level administration and visitors.
  • Excellent verbal and written communication skills, including active listening and articulate speaking.
  • Ability to navigate changing priorities, handle various tasks, and respond effectively to evolving business needs.

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