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Academic Program Coordinator I

2 months ago

Cocoa, Florida, United States University of Central Florida Full time
Job Summary

The University of Central Florida is seeking a highly organized and detail-oriented individual to serve as an Academic Program Coordinator I. This role will provide administrative support and manage the functions and operations of the College of Nursing at the Cocoa Campus.

Key Responsibilities
  • Reception and Administrative Support
    • Provide exceptional customer service to students and faculty, serving as the initial point of contact for the UCF Cocoa CON.
    • Answer general questions regarding the UCF Nursing Program and provide accurate information.
    • Manage phone coverage, screen and direct calls to appropriate faculty or departments.
  • BSN Program Administration
    • Enter plans of study for all new students and maintain accurate records in LEAP*RN.
    • Assign student permission for registration and complete enrollment verification each semester.
    • Coordinate information flow between UCF CON and UCF Connect.
    • Maintain organized and accurate student files and spreadsheets.
    • Manage email listserv and communication and announcements to UCF Cocoa CON students.
    • Create and update web courses for the Traditional BSN cohorts in Cocoa.
    • Coordinate SAS services and accommodations.
  • Outreach and Events
    • Coordinate advisory board meetings and maintain a current list of members.
    • Coordinate UCF Traditional BSN Meet & Greet and Orientations at Cocoa Campus.
    • Notify students about upcoming events, outstanding items, and course updates.
    • Provide in-person information sessions at Cocoa and attend local recruitment events.
  • Office Management
    • Provide clerical support, including word processing, filing, copying, scanning, and faxing.
    • Maintain professional discretion and confidentiality as it relates to student records.
    • Assist faculty with office, classroom, and organizational needs.
    • Assist faculty with book orders and office hour schedules.
    • Maintain inventory and prepare requests for office supplies.
    • Request equipment repairs as necessary.
    • Coordinate room reservations.
    • Distribute parking passes for visitors.
    • Coordinate document disposition.
    • Prepare and submit faculty travel request forms and handle travel reimbursements.
  • Clinical Placement Management
    • Work with clinical partners to ensure student and faculty credentials are in place.
    • Communicate with students to ensure compliance with clinical and health requirements.
    • Administrator for CastleBranch database.
    • Track student clinical requirements and monitor holds for required documents.
    • Manage student and instructor evaluation materials using LEAP*RN.
    • Coordinate hospital on-boarding for students as well as instructors.
    • Assist in developing clinical course assignments with the Cocoa Campus Coordinator.
    • Assist with practicum preceptor recruitment.
    • Prepare clinical and practicum placement spreadsheets and calendars each semester for Cocoa Traditional BSN cohorts.
Requirements
  • Bachelor's or Master's degree and 0+ years of relevant experience or an equivalent combination of education and experience.
  • Experience using Excel spreadsheets or other data management tools.
  • Ability to interact professionally with high-level administration and visitors.
  • Excellent verbal and written communication skills, including active listening and articulate speaking.
  • Ability to navigate changing priorities, handle various tasks, and respond effectively to evolving business needs.
Preferred Qualities
  • Excellent organizational skills and attention to detail.
  • Ability to work independently.