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Travel and Administrative Coordinator

2 months ago

Washington, Washington, D.C., United States Chenega MIOS SBU Full time

Position ID: 31946

Overview

Travel and Administrative Coordinator

Location: Washington, DC

Chenega MIOS SBU is a recognized Small Disadvantaged Business (SDB) with a strong presence in providing exceptional Engineering, Integrated Hardware and Software solutions, Advisory & Assistance Services (A&AS), Program & Project Management, and Financial & Administrative Services. Our extensive experience supports clients across the United States and internationally.

Are you looking to advance your career in a dynamic environment? At Chenega MIOS, we emphasize professional growth and development, making it an ideal workplace for those eager to enhance their skills.

The Travel and Administrative Coordinator will deliver comprehensive travel, transportation, and administrative assistance to the U.S. Agency for International Development (USAID) Bureau for Management.

Key Responsibilities

  • Assist with the USAID travel program, providing support for international travel, including passport and visa requirements.
  • Manage the Travel and Transportation inbox, directing inquiries to the appropriate personnel.
  • Act as a subject matter expert for the USAID passport and visa processes.
  • Interpret and clarify the documentation needed for obtaining passports and visas.
  • Review applications and supporting documents for compliance with citizenship proof requirements.
  • Stay updated on international travel guidelines and regulations.
  • Collaborate with foreign embassies to ensure visa requirements are met.
  • Facilitate passport and visa processes for employees prior to travel.
  • Coordinate with the Special Issuance Agency (SIA) for official and diplomatic passport requirements.
  • Ensure accuracy in passport and visa applications before submission.
  • Confirm appointments, capture passport/visa photos, and process applications.
  • Maintain a database for tracking passport and visa information.
  • Develop proficiency in the E2 travel system for managing visa and passport applications.
  • Deliver passports and visas to travelers and serve as the primary point of contact for the Travel and Transportation Division help desk.
  • Liaise with various government offices as necessary.
  • Maintain electronic and physical files in compliance with agency standards.
  • Provide administrative support including document management and compliance checks.
  • Prepare communication materials as needed.
  • Deliver documents to the Department of State and embassies.

Qualifications

  • High school diploma or GED equivalent required.
  • Minimum of 2 years of relevant experience in a similar role.
  • Familiarity with Microsoft Office and Google Suite.
  • Experience with travel-related systems.
  • Ability to work effectively in a team environment.
  • Strong organizational skills and attention to detail.
  • U.S. Citizenship is required.
  • Valid driver's license is necessary.
  • Background check and ability to obtain USAID Facilities Access are mandatory.

Skills and Abilities:

  • Ability to ensure accuracy in travel-related documentation.
  • Strong problem-solving skills and ability to manage requests from various stakeholders.
  • Knowledge of federal travel regulations.
  • Excellent written and verbal communication skills.
  • Proficient in computer skills with a willingness to learn new software.
  • Highly organized with the ability to manage multiple priorities.
  • Self-motivated and capable of working independently.
  • Strong analytical skills for identifying and resolving issues.
  • Customer service-oriented with a focus on building relationships.
  • Demonstrates attention to detail and the ability to manage multiple tasks simultaneously.
  • Effective communicator who can convey accurate information.
  • Proactive team player willing to assist where needed.

Growth Opportunities

At Chenega MIOS, we prioritize the professional development of our team members, offering various opportunities for skill enhancement and career advancement.

Benefits

We value our employees and provide a comprehensive benefits package.

Company Culture

Our supportive culture fosters an environment where team members can thrive and achieve their best work.

Corporate Responsibility

Chenega MIOS is committed to making a positive impact in our communities through various initiatives.