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Human Resources Coordinator

1 month ago

Étreux, Hauts-de-France, United States Arid Lands Institute Full time
Job Summary

The Human Resources Coordinator plays a vital role in supporting the Human Resources department in maintaining a productive, high-performance, and collaborative work culture. This position provides day-to-day administration, including recruitment, benefits administration, payroll changes, compliance data and reporting, and staff training coordination.

Key Responsibilities
  • Assist with recruitment and hiring processes, including posting job openings, scheduling interviews, and reference-checking.
  • Administer new hire onboarding, including orientations and logistics.
  • Provide backup support for CORI check processing.
  • Manage benefits administration, including enrollments, changes, terminations, and invoice reconciliation.
  • Process workers' comp claims, FMLA requests, and initiate PFML/STD/LTD claims.
  • Answer employee questions on benefits and administer open enrollment.
  • Complete annual compliance filings and surveys.
  • Assist with implementing and carrying out Human Resources programs and projects.
  • Administer and track annual performance review process and new hire 90-day review.
  • Serve as the first point of contact for employee inquiries and provide guidance on ICA policies and procedures.
  • Schedule, conduct, and analyze exit interviews and make actionable recommendations.
Requirements
  • Human Resources certificate or degree desirable and/or two or more years of relevant human resources experience.
  • Working knowledge and understanding of Human Resources principles, best practices, and procedures, and federal, state, and local employment laws.
  • Excellent interpersonal skills, strong communication skills, and ability to work effectively in a team environment.
  • Ability to handle sensitive and confidential information with discretion.
  • Commitment to working with a diverse constituent base.
Preferred Qualifications
  • Knowledge of benefits programs.
  • HRIS and/or payroll processing experience.
  • Recruiting and interviewing experience; familiarity with talent recruiting platforms.
  • Prior experience analyzing and organizing data desirable.
Physical Requirements

Possess mobility to work in an office setting and use office equipment; move about throughout the museum, occasional travel offsite to different ICA locations.

Ability to see, listen, and talk for extended periods in person, over the telephone and computer, and understand printed materials.

Prolonged periods of remaining stationary working on a computer, standing and/or moving about the office and museum.

Ability to lift up to 15 pounds, pushing and pulling, keyboarding and gripping.

Must be able to exchange accurate information with staff, departments, and vendors.