Document Control Coordinator

7 days ago

Anchorage, Alaska, United States Prima Strategic Group Inc. Full time
Job Description

Job Summary

The Quality Assurance Specialist will be responsible for ensuring the quality and integrity of documents and records related to our projects. This role requires a high level of attention to detail, organizational skills, and the ability to work independently with minimal supervision.

Key Responsibilities

  • Document Control
    • Control, compile, and maintain quality records related to drawings, specifications, fabrication records, inspection, and engineering documents.
    • Understand controls on incoming and outgoing quality documents within the project.
    • Maintain quality and inspection records, distribute quality records and procedures as needed, indexing, filing, storage, retrieval, and disposal.
  • Workflow Management
    • Maintain efficient workflow of vendor and client QA and QC and other quality records.
    • Identify delays or issues that interfere with workflow processes and report to the Quality Manager.
    • Organize reports/documents as they come in and review them for accuracy.
  • Inspection and Review
    • Review all inspection reports/documents for accuracy and file into turnover dossiers per area.
    • Utilize a tracking database for tracking all disciplines.
    • Review and accept turnover dossiers: Civil/structural by area, piping by systems, and I&E per direction of Inspection Coordinator.
  • Document Maintenance
    • Maintain documents daily by inserting documents into turnover dossiers.
    • Maintain code books, project specifications, and regulations per contract.
    • Maintain NDE and other inspection requests.
  • Quality Assurance
    • Review NDE reports for accuracy and report errors.
    • Follow up on reports to ensure corrections have been made.
    • Audit the dossiers and logs to identify errors and missing reports.
  • Technical Skills
    • Computer literate and competent in the use of MS Word, Excel, PowerPoint, Bluebeam, and Outlook.
    • Knowledge of clerical and administrative procedures and systems such as filing and record keeping.
    • Knowledge of operation of standard office equipment.

Requirements

  • Must have experience in document or administrative management.
  • One to three years related experience.
  • Ability to work with little supervision, self-starter, and motivated.
  • Ability to understand isometric drawings (i.e., piping fitting, BOM, spec breaks).
  • Well-organized, attention to detail, and good communication skills.
  • Ability to prioritize, demonstrate initiative, and handle the pressure of multiple project group document requirements with tact.
  • Solid communication skills, professional attitude, and works well and in harmony with others.
  • Strong organizational skills including alphabetization and numerical filing.
  • Ability to work independently and excellent time management skills.
  • Document Control/Turnover knowledge.
  • Ability to lift, bend, stoop, sit, stand, and reach for extended periods of time.

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