Executive Assistant

4 days ago


Clinton, Iowa, United States Community Wellness Partners Full time
Job Summary

We are seeking a highly skilled and organized Executive Assistant to join our team at Community Wellness Partners. The successful candidate will provide administrative support to our CEO and other senior leaders, ensuring seamless day-to-day operations and strategic initiatives.

Key Responsibilities
  • Board Liaison: Prepare and maintain board calendars, agendas, and documentation. Assist in scheduling and planning special board events, utilizing electronic board portals for efficient communications.
  • Contract Coordinator: Maintain contract databases, notify leaders of upcoming contract renewals and expirations, track signatory for contract execution, and assist with AG filings as needed.
  • CON Coordinator: Coordinate and submit CON applications, work with leaders to ensure timely communication and completion, and update grants gateway and CON system pre-qualification status.
  • Executive Assistant to the CEO: Greet visitors, employees, volunteers, and residents in a courteous manner, ensuring proper and effective individual treatment. Refer requests for information to appropriate administrative staff or handle personally.
  • Administrative Support: Schedule appointments, make travel arrangements, coordinate special functions, and maintain a working schedule/follow-up file for tasks and correspondence.
Requirements
  • Bachelor's degree in Business Administration or related field highly preferred. Associates degree with relevant experience and training may be accepted.
  • Experience with project management highly preferred.
  • Minimum of three to five years related experience.
  • Advanced technical skills, excellent communication, time management, and customer service skills.
  • Proficient in Microsoft Office products, including Publisher, Excel, and Word.
  • Highly confidential and excellent organizational skills.


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