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Administrative Support Specialist for Property Management

2 months ago

Shreveport Louisiana, United States Housing Authority of Shreveport Full time

Job Overview
A Property Management Administrative Support Specialist is tasked with delivering comprehensive administrative assistance to the executive team within the Housing Authority of Shreveport's property management division.

This position demands exceptional organizational capabilities, meticulous attention to detail, and the capacity to manage various responsibilities while prioritizing effectively.

Key Responsibilities:

  • Correspondence Management: Overseeing emails, traditional mail, and phone communications, ensuring appropriate responses or redirection as required.
  • Scheduling Coordination: Organizing and managing appointments, meetings, and conferences for the executive team.
  • Document Creation: Composing, revising, and formatting a range of documents, including memos, letters, reports, and presentations.
  • Data Organization: Keeping accurate and current records and databases.
  • Executive Assistance: Providing general administrative support to the executive team, which includes calendar management, event organization, and other necessary tasks.
  • Stakeholder Liaison: Acting as a communication bridge between the executive team and various departments, clients, vendors, and partners.

These responsibilities may adapt based on organizational needs.

Qualifications and Skills:

  • Understanding of property management principles and practices.
  • Familiarity with relevant regulations in the property management sector.
  • Knowledge of administrative processes and best practices.
  • Strong organizational skills to juggle multiple tasks and prioritize effectively.
  • Exceptional attention to detail to guarantee accuracy in document preparation and data management.
  • Advanced proficiency in software applications, particularly Microsoft Office Suite.
  • Effective written and verbal communication skills.
  • Ability to work independently and proactively address challenges.
  • Strong interpersonal skills for interaction with colleagues, clients, and stakeholders.
  • Demonstrated excellence in customer service.
  • Self-motivated with a positive outlook.
  • Capability to maintain focus and complete projects efficiently.
  • Ability to prioritize and function in a dynamic, fast-paced environment.
  • Exhibits professionalism and a collaborative spirit.

Educational Background:
Experience in property management is essential.
A Bachelor's degree is required.

Compensation and Benefits:
Annual salary of $51,000 based on relevant experience.
Health, dental, vision, and life insurance coverage.
401(k) Plan with contributions of 6% from employees and 8% from the employer.
Paid annual and sick leave, along with paid holidays.