Administrative Coordinator
2 days ago
We're a people-centric organization that fosters an environment of collaboration, high performance, and innovation. Our team values your talents and celebrates your achievements.
Client OverviewOur client is a global financial services organization headquartered in Boston. They're seeking an efficient and detail-oriented Administrative Assistant to support their team.
Job SummaryAs an Administrative Assistant, you'll undertake a range of administrative functions, including office coordination, organization of team events, and managing calendars for executives.
Key Responsibilities- Coordinate office activities and operations to ensure efficiency and compliance with company policies.
- Supervise administrative staff and divide responsibilities to optimize performance.
- Manage agendas, travel arrangements, appointments, and other executive-related tasks.
- Organize team events and meetings, including arranging facilities and caterers when needed.
- Create and update records and databases with personnel, financial, and other data.
- Assist colleagues as needed.
- Answer and redirect phone calls, emails, and other correspondence.
- Maintain a company calendar and schedule appointments.
- Coordinate project deliverables and handle queries on general management issues.
- Submit timely reports and prepare presentations/proposals as assigned.
- Proven experience as an administrative assistant or office assistant.
- Strong calendar management experience, ideally for the executive level.
- Well-organized, with a strong ability to multitask and prioritize.
- Ability to work independently and as part of a team.
- Proficient with Microsoft Office Suite.
- Familiarity with project management software is a plus.
- Working knowledge of office equipment like printers and fax machines.
- Strong communication and people skills.
A high school diploma is required. An advanced degree is preferred but not required.
BenefitsAtrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
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