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Executive Assistant

2 months ago

Palo Alto, California, United States Skadden Full time
About the Role

We are seeking a highly skilled and organized Executive Assistant to join our team at Skadden. As an Executive Assistant, you will provide administrative support to our attorneys and staff, ensuring the smooth operation of our office.

Key Responsibilities
  • Provide administrative support to attorneys and staff, including answering phone calls, responding to emails, and maintaining calendars.
  • Manage and maintain confidential and sensitive information, ensuring the highest level of discretion and professionalism.
  • Coordinate travel arrangements, prepare expense reports, and perform other administrative tasks as needed.
  • Develop and maintain effective relationships with clients, colleagues, and other stakeholders, providing exceptional customer service and support.
  • Stay up-to-date with firm policies, procedures, and best practices, ensuring compliance and adherence to regulatory requirements.
  • Collaborate with other departments to ensure seamless communication and coordination, promoting a positive and productive work environment.
Requirements
  • High school diploma or equivalent required; associate's or bachelor's degree preferred.
  • Minimum of three years of experience in an administrative role, preferably in a law firm or similar industry.
  • Excellent communication, organizational, and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Proficiency in Microsoft Office, including Word, Excel, and Outlook, with the ability to learn new software and systems quickly.
  • Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
  • Flexibility to work in a fast-paced environment, with a willingness to adapt to changing priorities and deadlines.
What We Offer

Skadden offers a competitive salary and benefits package, including comprehensive health insurance, retirement plan, and paid time off. We also provide opportunities for professional development and growth, as well as a collaborative and inclusive work environment.

We are an equal opportunity employer and welcome applications from diverse candidates. If you are a motivated and organized individual with a passion for administrative support, we encourage you to apply for this exciting opportunity.