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Administrative Legal Coordinator

2 months ago

Dallas, Texas, United States PeopleShare Inc Full time
Embark on Your Professional Journey with Us as a Legal Administrative Assistant

Are you ready to gain invaluable experience in a dynamic legal environment? This entry-level position serves as a vital foundation for your career. As a Legal Administrative Assistant, you will immerse yourself in the core functions of legal operations, acquiring essential skills and knowledge to advance your career.

Why Choose PeopleShare?
  • Our team is dedicated to matching you with the ideal job that aligns with your skills and aspirations.
  • Submit your application once and gain access to numerous opportunities across various esteemed organizations.
  • We have a robust network of local offices, facilitating your job search.
  • Enjoy weekly compensation through direct deposit.
  • Receive coaching to enhance your interview performance.
Position Overview:

As a Legal Administrative Assistant, you will handle a range of operational responsibilities, including managing high-volume document processing, overseeing mail systems, and providing support for various office functions. Reporting to the Site Manager or Supervisor, you will ensure the efficient operation of office equipment, manage incoming and outgoing correspondence, and maintain accurate inventory records. Your role may also involve customer service, meeting room arrangements, and light maintenance tasks.

Key Responsibilities:
  • Accurately process incoming mail from various carriers, ensuring accountability.
  • Utilize tracking systems to manage and oversee accountable mail.
  • Maintain detailed logs for mail counts and essential information.
  • Deliver mail efficiently throughout the office.
  • Meet physical requirements, including lifting items as necessary.
  • Support light maintenance tasks such as equipment troubleshooting.
  • Operate high-volume copying machines and perform finishing tasks.
  • Utilize document management systems effectively.
  • Manage office tasks using relevant software and communication tools.
  • Conduct maintenance checks on office equipment as needed.
  • Coordinate service requests and respond to inquiries.
  • Assist with shipping and receiving duties.
  • Support meeting arrangements and assist with office relocations.
  • Perform occasional cleaning and maintenance duties.
  • Operate various office machinery and perform filing tasks.
Required Skills and Competencies:
  • Proficient computer skills are advantageous for career progression.
  • Ability to operate office equipment and software systems effectively.
  • Strong organizational and multitasking abilities.
  • Effective communication skills with clients and team members.
  • Attention to detail and accuracy in record-keeping.
  • Flexibility to work additional hours as required.
  • Physical capability to perform light maintenance tasks.
Physical Requirements:
  • Ability to walk, lift, bend, and twist; standing and walking will be part of your daily routine.
  • Dress code is business casual, with specific guidelines on attire.