Legal Administrative Assistant

4 weeks ago

Dallas, Texas, United States Manning Gross Massenburg LLP Full time
Job Title: Legal Administrative Assistant

Manning Gross Massenburg LLP is seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team in Dallas. As a key member of our support staff, you will provide administrative assistance to our attorneys and paralegals, ensuring the smooth operation of our office.

Key Responsibilities:
  • Welcome and direct office visitors
  • Answer incoming telephone calls and direct callers to the appropriate party
  • Receive, sort, and forward incoming mail
  • Coordinate pick-up and delivery of express mail services
  • Assist with order breakroom supplies and office supplies
  • Perform various clerical duties, including data entry, photocopying, filing, and coding
  • Assist legal secretaries and paralegals with file downloads and uploads, scanning, and document production
  • Provide administrative and secretarial support to assigned attorneys and paralegals
  • Format briefs, pleadings, correspondences, and other legal documents
  • File legal documents with state and federal courts (e-filing knowledge is a must)
  • Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing
  • Update and maintain client files
  • Maintain attorney calendars through Outlook (i.e., schedule appointments, calendar due dates, etc.)
  • File and name documents in accordance with firm procedures, placing an emphasis on accuracy
Personal Attributes:
  • Pleasant and warm personality
  • Ability to work in a fast-paced environment
  • Ability to work in an organized and efficient manner
  • Attention to detail and high level of initiative
  • Capable of independent work
  • Excellent communication skills, both verbal and written
  • Ability to professionally communicate with a wide variety of individuals
  • Able to work in highly-stress situations with a very demanding case load
  • Ability to prioritize and manage multiple tasks
  • Excellent attendance and punctuality
  • Flexible and willing to pitch in wherever needed
  • Possesses a strong understanding and abides by the policies and procedures of the firm
  • Flexible and willing to pitch in wherever needed
  • Adapts well to fluctuations in workload and changes in responsibilities
  • Is a problem solver
Skills and Abilities:
  • Proficient with Microsoft Word, Excel, and Outlook
  • Experience with a document management system is a plus
  • Attendance and Punctuality: Be consistently at work and on time; arrive at meetings and appointments on time; ensure work responsibilities are covered when absent
  • Communication: Possess excellent verbal and written communication skills
  • Dependability: Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently
  • Team Work: Contribute to building a positive team spirit; support everyone's efforts to succeed
  • Technical Skills: Possess basic PC skills; ability to use phone system, copier, scanner, fax, and printer
Minimum Qualifications:
  • Minimum of a high school diploma required (College degree is preferred, but not required)
  • Minimum one plus year's law firm experience preferred

Manning Gross Massenburg LLP offers competitive compensation and a comprehensive benefits package, including medical, dental, vision, life, disability, and 401(k). We are an equal opportunity employer and welcome applications from diverse candidates.

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