Festival Experience Coordinator

4 days ago


Seattle, Washington, United States SIFF Full time
About the Role

SIFF is seeking a highly organized and detail-oriented Special Events Coordinator to assist in the execution of all special events for the Seattle International Film Festival. This temporary, full-time position will work onsite at our Seattle office and specified theaters and venues.

Key Responsibilities:
  • Recruit, schedule, and manage volunteers for general event duties and specialized teams via Shiftboard
  • Draft and edit event invites, ensuring accurate and up-to-date information
  • Execute event set-up/strike of all special events, including parties, galas, filmmaker dinners, happy hours, etc.
  • Work with the Special Events Manager to create distribution plans for each event and then work with the Production Manager to execute plans
  • Supervise event check-in at appropriate events
  • Manage swag procurement and sponsor presence fulfillment
  • Work with suppliers and venue contacts to schedule and coordinate deliveries and pick-ups of various products and supplies as needed
  • Maintain organized and inventoried event storage spaces pre, during, and post Festival
  • Supports Special Events, Production, and Operations teams with various projects as needed
  • Provide in-depth procedures document, event recap reports, and wrap report by scheduled due date
Requirements:
  • 2-3 years experience in coordinating events or festivals required
  • 2-3 years Volunteer and/or staff management experience strongly preferred
  • 1-2 years Experience using Shiftboard preferred
  • 1-2 years experience in G Suite required
  • Must have valid driver's license and clean driving record
  • Must be at least 21 years of age
  • Ability to stand for extended periods of time
  • Ability to lift at least 50 lbs
What We Offer:
  • $20.76 per hour
  • Access to discounts and passes to year-round and Festival programming


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