Administrative Operations Coordinator

1 week ago

Town of Ardmore, United States Butler America Aerospace Full time
Job Summary

The Operations Administrative Assistant plays a vital role in ensuring the smooth operation of the department. This position requires a highly organized and detail-oriented individual with excellent communication skills and the ability to manage multiple tasks simultaneously.

Key Responsibilities:
  • Provide administrative support to the operations team, including scheduling meetings, managing calendars, and coordinating travel arrangements.
  • Assist in the preparation and editing of reports, presentations, and other documents as needed.
  • Maintain and organize departmental records, ensuring all documentation is accurate and up-to-date.
  • Handle routine correspondence, including answering phones, responding to emails, and routing messages to the appropriate parties.
  • Support the implementation of operational policies and procedures, and assist in monitoring compliance.
  • Coordinate logistics for internal and external events, including conferences, workshops, and training sessions.
  • Process expense reports and invoices, and assist with budget tracking and financial record-keeping.
  • Serve as a liaison between the operations department and other internal teams, as well as external partners and vendors.
  • Perform data entry and maintain databases, ensuring the integrity and confidentiality of information.
  • Assist with special projects and perform additional duties as assigned by the Operations Manager.
Requirements:
  • Experience with Microsoft office suite of tools including Power Point, Word Excel and Outlook.
  • Excellent communication skills, strong judgment/problem solving skills, interpersonal skills, and team collaboration.
  • Well organized, resourceful, multi-tasker, attention to detail, ability to anticipate assistance needs and take initiative.
  • Flexibility in the face of changing priorities and the ability to interact positively with executives, managers, customers, and other administrators.
  • Effectively handle multiple simultaneous projects.
  • Willing to work some occasional extended hours as needed.
  • Capable of learning new skills and software such as Microsoft SharePoint, Staffing/Workforce Management tool, Ariba, and the Procurement Process.
Education:
  • High School Diploma or equivalent and a minimum of 4 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 2 years of prior related experience.
  • Previous experience in a customer service environment.

Butler America Aerospace, LLC is an equal opportunity employer and is committed to diversity and inclusion in the workplace.

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