Administrative Operations Coordinator

4 days ago


Ardmore, Oklahoma, United States Butler Aerospace and Defense Full time

pbJobSummary:/b/ppTheOperationsAdministrativeAssistantplaysavitalroleinensuringthesmoothfunctioningoftheoperationsteam.Thispositionrequiresahighlyorganizedindividualwithexcellentcommunicationskillsandtheabilitytomanagemultipletaskssimultaneously./ppbKeyResponsibilities:/b/pulliProvideadministrativesupporttotheoperationsteam,includingschedulingmeetings,managingcalendars,andcoordinatingtravelarrangements./liliAssistinthepreparationandeditingofreports,presentations,andotherdocumentsasneeded./liliMaintainandorganizedepartmentalrecords,ensuringalldocumentationisaccurateandup-to-date./liliHandleroutinecorrespondence,includingansweringphones,respondingtoemails,androutingmessagestotheappropriateparties./liliSupporttheimplementationofoperationalpoliciesandprocedures,andassistinmonitoringcompliance./liliCoordinatelogisticsforinternalandexternalevents,includingconferences,workshops,andtrainingsessions./liliProcessexpensereportsandinvoices,andassistwithbudgettrackingandfinancialrecord-keeping./liliServeasaliaisonbetweentheoperationsdepartmentandotherinternalteams,aswellasexternalpartnersandvendors./liliPerformdataentryandmaintaindatabases,ensuringtheintegrityandconfidentialityofinformation./liliAssistwithspecialprojectsandperformadditionaldutiesasassignedbytheOperationsManager./li/ulpbRequirements:/b/pulliExperiencewithMicrosoftofficesuiteoftoolsincludingPowerPoint,WordExcelandOutlook./liliExcellentcommunicationskills,strongjudgment/problemsolvingskills,interpersonalskills,andteamcollaboration./liliWellorganized,resourceful,multi-tasker,attentiontodetail,abilitytoanticipateassistanceneedsandtakeinitiative./liliFlexibilityinthefaceofchangingprioritiesandtheabilitytointeractpositivelywithexecutives,managers,customers,andotheradministrators./liliEffectivelyhandlemultiplesimultaneousprojects./liliWillingtoworksomeoccasionalextendedhoursasneeded./liliCapableoflearningnewskillsandsoftwaresuchasMicrosoftSharePoint,Staffing/WorkforceManagementtool,Ariba,andtheProcurementProcess./li/ulpbEducation:/b/pulliHighSchoolDiplomaorequivalentandaminimumof4yearsofpriorrelevantexperienceor2yearspost-Secondary/AssociatesDegreewithaminimumof2yearsofpriorrelatedexperience./liliPreviousexperienceinacustomerserviceenvironment./li/ulpbBenefits:/b/pulli401K/liliMedical,dental,andvision/liliSicktimeasapplicabletostatelaw/li/ulpbEqualOpportunityEmployer:/b/ppButlerAmericaAerospace,LLCisproudtoprovideanequalopportunityworkplaceandbeanaffirmativeactionemployer.Werecognizethatwethriveondiversityandinclusionforthebenefitofouremployees,ourcustomers,andthecommunitieswherewearelocated.Employmentdecisionsaremadewithoutregardtorace,color,religion,gender,nationalorigin,ethnicity,veteranstatus,disabilitystatus,age,sexualorientation,genderidentity,genderexpression,maritalstatus,mentalorphysicaldisabilityoranyotherlegallyprotectedstatus./p



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