Administrative Assistant

2 weeks ago

Pelham, Alabama, United States The Baldr Group Full time
Job Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic real estate brokerage team at The Baldr Group. As an Administrative Assistant, you will play a crucial role in ensuring the smooth and efficient operation of our office.

Key Responsibilities

  1. Office Management:

    • Maintain a well-organized and efficient office environment.
    • Answer and direct phone calls, emails, and inquiries to the appropriate parties.
    • Manage office supplies and ensure equipment is in working order.

  2. Client Communication:

    • Communicate with clients, both buyers and sellers, in a professional and friendly manner.
    • Assist in scheduling appointments, property showings, and open houses.
    • Coordinate communication between clients and real estate brokers.

  3. Document Preparation:

    • Prepare, edit, and proofread real estate documents such as contracts, agreements, and listing materials.
    • Ensure accuracy and completeness of all documentation.

  4. Transaction Coordination:

    • Assist in the coordination of real estate transactions, including collecting necessary documentation and information.
    • Collaborate with brokers, lenders, title companies, and other stakeholders to facilitate smooth transactions.

  5. Data Management:

    • Maintain and update client databases and real estate listings.
    • Organize and manage electronic and physical files.

  6. Marketing Support:

    • Assist in the creation and distribution of marketing materials for properties.
    • Coordinate social media updates and online listings.

  7. Event Coordination:

    • Support the organization of real estate events, such as open houses and client appreciation events.
Requirements

  1. Education: High school diploma or equivalent; additional education or certification in business administration or real estate is a plus.

  2. Experience: Proven experience as an administrative assistant, preferably in a real estate or related field.

  3. Skills:

    • Strong organizational and multitasking abilities.
    • Excellent written and verbal communication skills.
    • Proficient in MS Office and real estate software.
    • Attention to detail and accuracy in document preparation.
    • Ability to handle confidential information with discretion.

  4. Interpersonal Skills:

    • Friendly and professional demeanor.
    • Ability to work collaboratively in a team-oriented environment.

  5. Flexibility:

    • Willingness to adapt to changing priorities and responsibilities.
    • Availability to occasionally work evenings or weekends for special events.

  • Administrative Coordinator

    3 weeks ago

    Pelham, Alabama, United States Pink Zebra Moving Full time

    About Pink Zebra MovingWe're a local moving company that's all about creating a unique and remarkable customer experience. Our goal is to disrupt the moving industry by providing outstanding service and exceeding our customers' expectations.Job SummaryWe're looking for a highly organized and detail-oriented individual to join our team as an Office Assistant....

  • Medical Assistant II

    5 days ago

    Pelham, Alabama, United States Indiana University Health Full time

    Job SummaryWe are seeking a highly skilled Medical Assistant II to join our team at Indiana University Health. As a Medical Assistant II, you will play a vital role in providing exceptional patient care and supporting our clinical teams.Key ResponsibilitiesAssist healthcare providers with patient exams, procedures, and treatmentsPerform administrative tasks,...

  • Medical Assistant Hybrid

    2 weeks ago

    Pelham, Alabama, United States River Region Psychiatry Associates Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Medical Assistant Hybrid to join our team at River Region Psychiatry Associates. As a Medical Assistant Hybrid, you will play a critical role in ensuring the smooth and efficient operation of our medical facility.Key ResponsibilitiesAdministrative Duties:Maintain and update patient records with...

  • Certified Nursing Assistant

    2 weeks ago

    Pelham, Alabama, United States Visiting Angels Full time

    Join Our Team as a Certified Nursing Assistant - CNAWe are seeking dedicated and compassionate individuals to join our team as Certified Nursing Assistants - CNA. As a CNA, you will have the opportunity to make a meaningful difference in the lives of our clients, providing them with the care and support they need to live independently.Responsibilities:Assist...

  • Certified Nursing Assistant

    3 weeks ago

    Pelham, Alabama, United States Visiting Angels Full time

    Certified Nursing Assistant - CNA Job OpportunityWe are seeking compassionate and dedicated individuals to join our team as Certified Nursing Assistants - CNA at Visiting Angels Birmingham. As a CNA, you will have the opportunity to make a meaningful difference in the lives of seniors and adults in need.Responsibilities:Assist clients with daily living...

  • Construction Manager

    6 days ago

    Pelham, Alabama, United States gpac Full time

    Job Title: Construction AdministratorWe are seeking a highly organized and detail-oriented Construction Administrator to join our team at GPAC. As a Construction Administrator, you will play a crucial role in supporting our construction office by assisting with projects from start to finish.Key Responsibilities:Assist construction project managers in...

  • Office Coordinator

    2 weeks ago

    Pelham, Alabama, United States Pink Zebra Moving Full time

    About the JobWe are seeking a highly organized and detail-oriented individual to join our team as an Office Assistant. As a key member of our staff, you will be responsible for providing administrative support to our team and ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to our team, including answering...

  • Warehouse Operations Specialist

    3 weeks ago

    Pelham, Alabama, United States Yarde Metals Full time

    Warehouse Office Job Description **Job Summary:** We are seeking a highly organized and detail-oriented Warehouse Office professional to join our team at Yarde Metals. As a Warehouse Office professional, you will be responsible for providing administrative support to our warehouse operations. **Key Responsibilities:** * Provide data entry and clerical...

  • Warehouse Operations Coordinator

    3 weeks ago

    Pelham, Alabama, United States Yarde Metals Full time

    Warehouse Office Job Description **Job Summary:** Yarde Metals is seeking a highly organized and detail-oriented individual to join our team as a Warehouse Office professional. As a key member of our operations team, you will be responsible for providing administrative support to our warehouse operations. **Key Responsibilities:** * Provide data entry...

  • Warehouse Operations Coordinator

    2 weeks ago

    Pelham, Alabama, United States Yarde Metals Full time

    Warehouse Office Job Description **Job Summary:** Yarde Metals is seeking a highly organized and detail-oriented Warehouse Office professional to support our data entry and clerical needs. As a key member of our team, you will be responsible for maintaining accurate records, processing transactions, and providing administrative support to our warehouse...

  • Customer Service Representative

    3 weeks ago

    Pelham, Alabama, United States Sterling Search Partners Full time

    Service Assistant Job DescriptionSterling Search Partners is seeking a highly skilled Service Assistant to join our client's team in Pelham. This contract-to-hire position involves providing exceptional customer service through various communication channels, ensuring a positive experience with the company's products or services.Key Responsibilities:Customer...

  • Customer Service Representative

    1 week ago

    Pelham, Alabama, United States 1-800-PLUMBER Full time

    Job Title: Customer Service RepresentativeWe are seeking a motivated and customer-focused individual to join our team as a Customer Service Representative. As a key member of our team, you will be responsible for providing exceptional customer service, answering calls, and performing various administrative tasks.Key Responsibilities:Answer customer calls and...

  • Customer Service Representative

    14 hours ago

    Pelham, Alabama, United States 1-800-PLUMBER Full time

    Job Title: Customer Service RepresentativeWe are seeking a motivated and customer-focused individual to join our team as a Customer Service Representative. As a key member of our team, you will be responsible for providing exceptional customer service, answering calls, and performing various administrative tasks.Key Responsibilities:Answer customer calls and...

  • Inside Sales Representative

    1 month ago

    Pelham, Alabama, United States Magneto & Diesel Injector Service Inc Full time

    Job DescriptionJob DescriptionJob SummaryMagneto & Diesel Injector Service Inc is seeking a highly motivated and customer-focused Inside Sales Representative to join our team. As an Inside Sales Representative, you will be responsible for providing exceptional customer service, building strong relationships with customers, and driving sales growth.Key...

  • Home Health Caregiver

    3 weeks ago

    Pelham, Alabama, United States Visiting Angels Full time

    Join Our Team as a Home Health Aide - HHAWe are seeking compassionate and dedicated individuals to join our team as Home Health Aides - HHA. As a Home Health Aide - HHA, you will have the opportunity to make a meaningful difference in the lives of our clients and their families.Responsibilities:Assist clients with daily living activities, such as bathing,...

  • Medical Office Coordinator

    4 weeks ago

    Pelham, Alabama, United States BHC Shelby Market Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Medical Office Coordinator to join our team at BHC Shelby Market. As a key member of our primary care team, you will be responsible for providing exceptional patient service and ensuring the smooth operation of our front office processes.ResponsibilitiesCollect and process patient payments,...

  • Receptionist Coordinator

    3 weeks ago

    Pelham, Alabama, United States Service Corporation International Full time

    Receptionist Job DescriptionAt Service Corporation International, we celebrate lives and our associates. We're seeking a skilled Receptionist to join our team.Greet and welcome clients and visitors, offering assistance as needed.Notify staff members of appointments and escort guests to the appropriate room.Answer routine questions about services, products,...

  • Logistics Coordinator

    1 month ago

    Pelham, Alabama, United States PrideStaff Full time

    Job Summary:PrideStaff is seeking a highly organized and detail-oriented individual to fill the role of Shipping and Receiving Associate. As a key member of our warehouse team, you will be responsible for ensuring the smooth receipt and storage of incoming shipments.Key Responsibilities:Receive and inspect incoming shipments to ensure accuracy and...

  • Receptionist Coordinator

    1 week ago

    Pelham, Alabama, United States Service Corporation International Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Receptionist to join our team at Service Corporation International. As a Receptionist, you will be the first point of contact for clients and visitors, providing exceptional customer service and ensuring a warm and welcoming environment.Key ResponsibilitiesGreets guests and visitors, offering...

  • Reading Intervention Specialist

    5 days ago

    Pelham, Alabama, United States Alabama Department of Education Full time

    Job Title: Reading Intervention SpecialistWe are seeking a highly skilled and dedicated Reading Intervention Specialist to join our team at Pelham City Schools. As a Reading Intervention Specialist, you will play a critical role in ensuring that all students are reading on or above grade level by the end of third grade.Responsibilities:Participate in all...