Executive Assistant

6 days ago


Livermore, California, United States Ultimate Staffing Services Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Ultimate Staffing Services. As an Administrative Support Specialist, you will play a critical role in supporting our team with a variety of administrative tasks, ensuring seamless day-to-day operations and exceptional customer service.

Key Responsibilities
  • Administrative Support: Provide administrative assistance to our team, including answering phone calls, responding to emails, and preparing correspondence.
  • Scheduling and Coordination: Organize and schedule appointments, meetings, and events, ensuring timely and efficient execution.
  • Record Keeping and Filing: Maintain accurate and up-to-date records, files, and databases, ensuring easy access to critical information.
  • Communication and Customer Service: Serve as the primary point of contact for internal and external clients, providing exceptional customer service and support.
  • Office Operations: Assist with office administration, including ordering supplies, managing inventory, and maintaining a clean and organized workspace.
Requirements
  • Education and Experience: High school diploma or equivalent, with additional qualifications as an Administrative Assistant or Secretary a plus. Proven experience in a similar role, with a strong understanding of administrative procedures and protocols.
  • Technical Skills: Proficiency in MS Office, including Excel, PowerPoint, and Word, with the ability to learn new software and systems quickly.
  • Soft Skills: Excellent communication and interpersonal skills, with the ability to work effectively in a team environment. Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
What We Offer

As an Administrative Support Specialist at Ultimate Staffing Services, you will have the opportunity to work in a dynamic and fast-paced environment, with a team of experienced professionals. We offer a competitive salary and benefits package, as well as opportunities for professional growth and development.


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